Recruitment Agencies Jobs In Deer Park

Now Displaying 60 of 172 Recruitment Agencies Jobs




  • Administration Officer

    Administration Officer Alkira is a for-purpose organisation that is all about community access and inclusion for people who have a disability. We are committed to providing a positive experience and partnering with the community to provide greater choice and control for participants. This position is part of the Organisation Support team that is responsible for ensuring Alkira™s services receive the necessary administrative support to help deliver quality services to our participants and their families. Key accountabilities will include General Administration tasks Reception relief “ including handling of money and banking Information support “ maintaining paper electronic information Executive support to the CEO and Senior management team as required Facilities Maintenance support Coordinate assist with meetings and functions. About you Preferable Previous experience in an administration role. Previous experience to provide administration support to senior management Excellent written and oral communication skills. Excellent interpersonal skills with the ability to interact comfortably with a diverse range of individuals. Previous experience using a client management system (Care link+ or similar) Excellent time management skills and the ability to take instruction manage tasks and deliver in appropriate timeframes. The rewards Work for a for-purpose organisation Professional development Salary packaging Flexible work arrangements Eastern Suburbs location Employment is subject to a satisfactory Police Check, International Police Check (if applicable), Working with Children Check and Disability Worker Exclusion Scheme check and having a current driver™s licence. A cover letter addressing the key performance indicators of the job description, along with your resume and work experience is to be submitted by close of business Monday 30th September 2019 Applications will be shortlisted as applications are received. Alkira reserves the right to close this role to new applications if a suitable candidate is identified. Please visit our website for a full position description httpalkira.org.auvacancies.

    location Melbourne, Victoria


  • Scheduler - Service Based OH&S Industry

    Scheduler - Service Based OHS Industry Bentleigh Location Love the excitement of a rapidly expanding business? This network of franchise and non-franchised technicians provides a vital business to business service within the OHS industry, and faces a thrilling opportunity for substantial growth right now. A National Scheduler is sought to Report to the Operations Manager. This is a Full Time role, Monday - Friday. It is vital for this role to deliver on planned services both accurately and in a timely manner, by scheduling services at least two weeks in advance. This role deals directly with clients and technicians. The successful applicant will have Demonstrated exceptional Customer Service skills Excellent phone manner Possess a high attention to detail Excellent negotiation skills The capacity to multi-task effectively The ability to work both autonomously and within a team Ability to prioritise tasks Sound problem solving skills Possess a œcan do attitude Preferred experience using planning skills Ability to use intermediate word, excel and outlook. Ability to learn new things and have confidence when performing new tasks Training will be provided. To submit your application in strict confidence, please apply on-line. NO AGENCIES PLEASE. The application form will include these questions Which of the following statements best describes your right to work in Australia? Do you have customer service experience? Whats your expected annual base salary? How much notice are you required to give your current employer? How many years experience do you have with project planning and scheduling?

    location Melbourne, Victoria


  • Administration Officer

    Permanent Part Time Administration Officer Australian Eco Oils collects and recycles used cooking oil in New South Wales, Victoria and Queensland. Continued growth has produced a requirement for additional resources to ensure our company continues to grow and provide excellent service and support to our customers as well as continuing to expand our business into new markets. We are currently seeking applicants for the following position in Laverton North Permanent Part Time Administration Officer Job share 5 day fortnight. Hours 7am - 3.10pm The successful applicant must be capable of completing all duties outlined below. On the job training and development will be provided to the right applicant. Duties Receptionist Duties including answering the telephone, taking messages and forwarding calls to the correct departments Data Entry using our customised accounting package and Microsoft products Maintaining Petty Cash Accounts Payable “ processing and forwarded to head office for payment Accounts Receivable “ invoice generation Document Management “ internal forms and letters Support to the Operations Manager and drivers Essential Criteria At least five years Administration experience Excellent telephone manner Excellent Customer Service Skills Must be reliable and have a can do attitude Must have a current drivers licence Own Transport Commitment to safety, OHS policies and procedures Ability to work in a small team in an industrial environment Ability to work autonomously Must have a working knowledge of accounting software Intermediate skills with Microsoft products (Access, Excel, Outlook) Attention to detail Desirable Criteria Current Business Administration Certificate To apply please attach a cover letter and current resume to Chris Batz at vicsalesaeoscanline.com.au The application form will include these questions Which of the following statements best describes your right to work in Australia? How many years experience do you have as an administration officer? Do you have previous invoicing experience? Do you have a current Australian drivers licence? Are you willing to undergo pre-employment drug and alcohol screening?

    location Melbourne, Victoria


  • Administration Officer

    Administration Officer Role Type Full Time Ongoing Remuneration 60,486 + Superannuation (dependent on experience and qualification) Bendigo TAFE and Kangan Institute are the TAFE trading brands of Bendigo Kangan Institute. We are one of Victorias largest TAFE providers, with over 40,000 enrolled students per annum. We offer vocational training to students from all over the northern metro corridor as well as Loddon Campaspe regions. We pride ourselves on the quality of training we provide by having industry expert teachers who impart their wealth of experience to the workforce of the future. We believe that in everything we do, we give people have the opportunity to be the best they can be. We are currently seeking an experienced Administration Officer to join our Automotive team at Docklands Campus. The Role The role is responsible for the processing of new Apprentice and Pre-Apprentice student admissions from application and assessment right through to induction, enrolment and completion. This role is responsible for assisting the Education Managers, Operations Manager, and Lead Educators to maintain valid and compliant records of students. The Administration Officer also assists the Business Development Team when required for the purpose of student recruitment for Apprenticeship, Pre Apprenticeships and Motorsport. The Administrative officer also provides administrative and operational support to the whole Automotive department including customers, senior managers and teaching staff in line with BKI requirements. The incumbent may be required to be available for out of hours work intermittently. The incumbent must also have a clear understanding of the Standards for RTOs , Apprenticeship guidelines and navigate the Department of Education Training Website training.gov.au Qualification Relevant degree or Diploma in BusinessAdministration or similar area of study, or suitable combination of lesser formal qualifications and relevant work experience. Benefits Be a member of a committed teaching staff team Counselling support (EAP) and Health Wellbeing initiatives throughout the year Flexible work options. Free onsite parking for most campuses Professional development programs and many more.... If this sounds like the role for you, please click Apply for this jobApply now , we would love to hear from you. For further information regarding this outstanding opportunity, please contact Lisa Murphy, Team Leader Administration on 03 9094 3133. NOTE BKI reserves the right to withdraw this advertised position at any stage. Applications from candidates with valid working rights would only be considered. We are a child safe and equal opportunity employer. Applications from Aboriginal Torres Strait Islander peoples and people from culturally diverse backgrounds are encouraged.

    location Melbourne, Victoria


  • Senior Business Support Officer

    Senior Business Support Officer About Casey The City of Casey is an ambitious, innovative and customer-focused Council driven by our vision of creating Australias most liveable city. As the largest and one of the fastest growing municipalities in Victoria, Council plans and delivers quality services and infrastructure for the more than 356,600 residents who call Casey home. Bunjil Place is a must-visit destination in Melbourne™s south east. It reflects and enhances the city™s rich diversity, inspiring an energetic and cosmopolitan atmosphere and has become a lively meeting place. It offers an unprecedented mix of facilities, including an 800-seat theatre, multi-level community library, function centre, outdoor community plaza with big screen, City of Casey Customer Service Centre, café and more About the role This role sits within the Community Life division which strives to develop healthy, active, connected and safe communities through the delivery of community facilities, events, experiences and life cycle services from birth to older age. The Business Support Officer provides comprehensive business and administrative support to the Aboriginal Engagement Unit at the highest level of competence in order to ensure the efficient and effective operation of the Casey Aboriginal Gathering Place. In this role you will Manage phone calls, enquiries and requests, emails, and the diary management for the Coordinator Aboriginal Gathering Place and provide briefings in advance of meetings. Coordinate a range of supporting business functions of the Casey Aboriginal Gathering Place, including the development and implementation of operational guidelines, policies and procedures. Contribute to the effective planning, operation and outcomes of the Aboriginal Engagement Unit by keeping informed of issues and keeping the Coordinator informed of issues and supporting actions Consult and liaise with key stakeholders schedule activities to ensure optimal use of time and resources monitor performance against objectives produce detailed project plans and action steps for achieving them and ensure that key project objectives are met Establish and develop ongoing partnerships with organisations, community groups and voluntary organisations to enable key strategic issues to be addressed About you Relevant tertiary qualifications or equivalent or working towards same would be an advantage. Proven relevant experience working with Aboriginal and Torres Strait Islander clients Previous experience in a similar role for a large complex organisation Have high level attention to detail, thrive working in a fast paced, reactive dynamic environment and prioritise completing tasks as required Proven project management skill Current Australian drivers licence About our benefits Our workplace is an inclusive and diverse culture which encourages innovation and supports your work and life balance. There are plenty of opportunities to learn, develop and grow your career within our expanding and diverse organisation. Our benefits include Competitive salary Flexible working options supported Study assistance Health initiatives Access to our support and wellbeing programs Please note only Aboriginal and Torres Strait Islander people are eligible to apply for this position. They are exempt under the special measures provision of S12(1) of the Equal Opportunities ACT (VIC)™. This is an Aboriginal Identified Position Aboriginal andor Torres Strait Islander people are strongly encouraged to apply. The City of Casey has zero tolerance for child abuse and is committed to creating and maintaining a child safe organisation where protecting children and preventing and responding to child abuse is embedded in the everyday thinking and practice of all Councillors, employees, contractors and volunteers. The City of Casey reserves the right not to make any appointments for this position. Salary starts at 71,267 per annum plus superannuation Applications close 2 October 2019

    location Melbourne, Victoria


  • Sales, Marketing, Event Planning and Administrative Coordinator

    DRAMA TIME is an exciting company specialising in Drama and Performing Arts programs for primary school and kindergarten kids. We are looking for an enthusiastic, good-natured and hard-working sales, marketing, events and admin coordinator. The position is part-time and will mostly likely involve about 10 hours per week. There is every chance the hours could increase as the company grows. The hours are flexible, however the successful candidate will be expected to be availablecontactable (by phone) to troubleshoot when reasonably required. Hours are flexible but would be required to work from our Armadale office. The event planningadmin component to the role will involve promoting the drama programs within the schools via school newsletter, flyers etc as well as assisting us with developing and managing holiday programs. The successful candidate will have a vital role in developing and managing the creation of our own performing arts studio in 2020. Sales will involve making contact with schools, kindergartens and other potential avenues to build and grow our business. The ideal candidate will have - Strong computer skills. An ability to assist in Canva and creating other marketing material is a bonus - Strong social media skills is a bonus - Friendly personality with excellent communication skills - Pleasant phone manner - Excellent organisational skills - A desire to join a young, growing company Please note Only short-listed candidates will be contacted. Please send CV and cover letter to contactdramatime.com.au

    location Melbourne, Victoria


  • Part Time Accounts and Administration Assistant

    About the business Frankston Concrete Products is a leading Australian manufacturer of concrete products. We aim to minimise our impact on the environment by operating efficiently and reducing our waste. We take great pride in ensuring our customers can access a range of products that is of the highest quality. We are looking for a Part Time Accounts and Administration Assistant to join the team. About the role You will be responsible for contributing to the efficient and effective functioning of the office through processing purchases, sales, receipts, payments, payroll and maintaining employee provisions and records, bank reconciliations and general office administrative tasks. The successful candidate must have a pleasant phone manner and be willing to assist the sales team with sale enquiries and prepare quotes as needed. Skills and experience Experience with XERO is essential. Excellent computer skills using a range of software. Have good attention to detail, can solve problems, ability to manage multiple priorities and a customer service orientation. Have an understanding of workers compensation administration, would be good. For more information about the role please call or email Peta, Office Manager on 97863111 or accountsfrankstonconcrete.com.au The application form will include these questions Which of the following statements best describes your right to work in Australia? Which of the following accounting packages are you experienced with? Do you have reconciliations experience? How many years of payroll experience do you have? Whats your expected hourly rate?

    location Melbourne, Victoria


  • Business Trainee

    Business Trainee Business Traineeship - Melbourne CBD NECA Education and Careers “ Excellence in Education and Careers Are you looking for an opportunity to learn on the job, whilst being paid and gaining an Certificate III or IV in Business? If so, a Traineeship might be for you About the role We currently have a full time Traineeship opportunity within Mental Health in a State Government Division, located in the heart of the Melbourne CBD. You would gain experience in the workplace by assisting in various admin tasks and duties, including but not limited to Answering and directing phone calls Calendar management Function and meeting coordination Data entry and record keeping Management of emails Preparation of briefs and correspondence Liaise with managers Provide Executive Assistant support functions such as diary and calendar management Add specific taskduty if supplied by Host To be eligible You need to be an Australian Citizen or Permanent resident Be available for Full time work Our ideal Trainee candidate is someone who Has a willingness to learn Decent computer skills Strong attention to detail Excellent verbal and written communication skills Time management and organisational skills Self management - Owns tasks and responsibilities A Traineeship is a unique opportunity to work full time, be paid and learn real life skills on the job whilst getting one on one mentoring, coaching and support throughout the duration of the 12 month contract. You are also paid to study a Certificate III or IV in Business. What an incredible way to kick start your career This traineeship is a Victorian State Government YES funded position and therefore must comply with the YES traineeship eligibility. For further details please visit httpsjobs.vic.gov.auabout-jobs-victoriaour-programsyouth-employment-scheme Apply now NECA Education and Careers Ltd Email Please click the Apply Now button below.

    location Melbourne, Victoria


  • Administration Support Officer

    Role outline Administration Stationery ordering and maintaining minimum stock levels Collecting and sorting mail Assisting Directors with printing scanning Updating Phone List Compiling all paperwork from toolboxes“ ensuring all relevant staff complete Doing toolbox minutes Maintaining order in stationery cupboard, kitchen cupboards, office cupboards Keeping spare office desks boardroom clean and tidy Greeting guests downstairs, offering refreshments at start and throughout meetings Assisting schedulers as third phone operator Assisting with bulk data entry tasks for any team Where required, assisting in insurance paperwork Postage Runs Ad hoc jobs errands HR Induction Arranging new desk setups for new-starters Assisting in the induction process - setting new starter up on computer, scanning tickets, updating AroFlo training matrix, getting uniform Ordering Bunnings Cards for new starters Updating and maintaining the Reece Staff Purchase List Updating apprentice trade school lists Completing Government Incentive Paperwork for Apprentices IT Support Assisting in everything IT --> Broken iPads (logging jobs, arranging couriers, following up) --> Pushing new Apps required --> Ordering new desk setups --> Creating new email addresses and assigning to relevant email groups Updating NPS App with relevant information The above list is not exhaustive, and the role may change to meet the overall objectives of the company. The application form will include these questions Which of the following statements best describes your right to work in Australia? Which of the following Microsoft Office products are you experienced with? Do you have experience in an administration role? Whats your expected annual base salary? How much notice are you required to give your current employer?

    location Melbourne, Victoria


  • Administration and Markets Team Leader

    About the business Next Business Energy is an Electricity Retailer focusing on the Small to Medium sized business market. We believe that the Customer Deserves Better. We are a small team with a great culture and growing fast (1st in the AFR fast 100) located in Southbank. About the role The Administration and Markets Operations Team Leader will be responsible for ensuring timely and smooth onboarding of customer accounts over to Next Business Energy. This role covers overseeing quality assurance of customer contracts tenders explicit informed consent (EIC) submitted by internal and external sales agents, accurate and timely data entry of contracts, market transfer and services process, onboarding exception reporting, managing and maintaining internal customer stakeholder enquiries including and not exclusive to customer contracts process, transfer process, service orders, meter reads, retrospective activities and vacant sites, in a timely and cost effective manner. The Administration and Markets Operations Team Leader will also be responsible for identifying systemic errors and trends which have an impact on the entire business whilst being proactive in providing suggestions and action plans. Reporting directly to the General Manager of Retail Operations (or as directed), responsibilities include Co-ordination of daily contract requirements including but not exclusive to quality assessment of contracts voice recordings, accurate data entry, inventory management, administration, and customer service Ensure all delivery deadlines key performance indicators met, and daily workflow activities have been run and actionedcompleted Research and obtain further information for incomplete documents submissions Validating customer information - outbound calls when required Ensuring sales staff queries are answered and amended as required Managing back office exceptions within Next Business Energy exception handling requirements retrospective transfer, errors, service orders, insertion and exception handling of meter reads and resolution of internal workflow requirements Providing advice and support in back office enquiries to all employees within the business Establishing and maintaining an excellent constructive and positive communication strategies and working relationships with external and internal stakeholders or team members Review data for deficiencies or errors, correct any incompatibilities Liaise and provide information or updates to the manager or customer for issues identified either through the investigation and monitoring of data entry, transfer, billing queries or complaints and disputes relating to process or system capability as raised by the customer, or compliance requirements as required Ensuring that the resolution considers the needs of the company, our customers and also meets our compliance obligations Liaise and provide reports to the General Manager of Retail Operations for issues identified through the investigation of customer complaints and disputes Undertake additional tasks and projects as requested. Benefits and perks This is an office-based role in our offices in Southbank, Melbourne. You will be part of a small but growing customer experience team, so there is significant opportunity to grow with this team in a fast-growing company. Skills and experience Demonstrated track record in a similar role - 2 years + preferred Strong back office background in a retailing environment Experience in an energy utilities sector Experience within the transfers, service orders energy departments Very strong verbal communication, interpersonal motivational and relationship building skills Excellent time management, planning and organisational skills, meet deadlines and work independently Capacity to accept and effectively implement delegated tasks. Strong problem solving and dispute resolution skills with a lateral thinking approach Strategic and analytical thinker, with a can do and must do attitude Strong work ethic Be genuinely tactful, empathetic, diplomatic and understanding of client needs and expectations Have a professional and reputable standing and ably represent the company Capacity to accept and effectively implement delegated tasks Hands on proficiency with MS Office, especially excel The application form will include these questions Which of the following statements best describes your right to work in Australia? Whats your expected annual base salary? How much notice are you required to give your current employer?

    location Melbourne, Victoria


  • Team Assistant

    Support the General Manager Data Services and the General Manager Technology Manage the calendar, travel management and expenses Permanent-part time role, 3 days per week We™re REA An Australian start-up success story we™re quietly proud of. From a garage in Melbourne to the global stage is an achievement we™re humbled by. Our idea to put pictures of houses on the internet has blossomed since 1995, and we now have businesses across Australia, Asia, India and North America. Our purpose is to change the way the world experiences property. No matter where you™re at on your property journey, we™re here to help on every step - whether that™s buying, selling, renting or renovating. Some of our brands include realestate.com.au, realcommercial.com.au, spacely.com.au, and Flatmates.com.au. What we™re doing This isn™t just any Team Assistant role, this is a Team Assistant role that will have you jumping out of bed in the morning. Your main motivator will be to get stuff done and get stuff done with unparalleled perfection. With us, you™ll experience community. You™ll be part of our Tech and Data team helping to support the General Manager Data Services and the General Manager Technology. Please note this is permanent-part time role, 3 days per week. While no two days are ever the same, you will Enhance the productivity of the Tech and Data Community by assisting with activities such as Diary management, meeting preparation (bookings, required prep documents, minutes and agendas, meet guests, prepare meeting rooms), develop schedules, reports and plans, budget and account related processes, coordination of team and leadership meetings Manage the calendar, travel management and expenses for the GM-Data and GM-Tech Play a leading role in driving engagement across the Tech and Data Community, working with people mangers to execute Engagement Survey actions, and ensuring that regular people meetings are followed up Be the support for the team culturally, informing leaders of any noticeable concerns, communicating any team feedback or suggestions to the GM™s when necessary Continually looking for opportunities to develop and improve systems and procedures to maximise team efficiencies Ensuring REA tech speakers attend external events, host meetups etc Who we™re looking for Adapt and thrive in an evolving environment Someone with a few runs on the board as a team assistant or EA, supporting a large team Proficiency in word, excel and powerpoint Experience organising team meetings, events and engagement activities for teams Ability to manage accomplish multiple projects within set timeframes and budgets with little supervision High attention to detail with strong written communication skills, including exceptional grammar and proof reading skills Looks at tricky situations through a solutions-focused lens Work productively in a fast paced and agile environment - gsd (urban dictionary will help on this one) But we don™t just look for someone based on their skills and expertise. It™s our connection, acceptance and genuine care for each other that makes REA a great place to work. That means you also need to be Savvy minded and have the ability to think a little left of field outside the box A strong and creative communicator Friendly, approachable and have good relationship management skills An avid supporter of our fully inclusive culture - we celebrate difference and ensure that everyone belongs The REA experience The physical, mental, emotional and financial health of our people is something we™ll never stop caring about. This is a place to learn and grow. We™re committed to your development - both professionally and personally. Your experience with us is something we take seriously. We offer Onsite health and wellbeing programs, including yoga and meditation classes, and weekly massages (Melbourne only) Because We Care program which includes volunteer leave and community grants, to ensure you have the opportunity to give back to your community Hack Days so you can bring your big ideas to life (Melbourne only) An additional day of leave just for your birthday A flexible working environment meaning we strike the balance of what you need and what works for the business (and yes, our leaders fully understand the flexible working policy) Free breakfast (and who doesn™t love a free brekkie) (Interstate only) Industry leading gender-neutral parental leave If you like the sound of us, then we think you should apply today. While we take a look at your application, we encourage you to get to know us a bit more through our various social channels.

    location Melbourne, Victoria


  • Team Assistant

    Support the General Manager Product and the Executive Manager Engineering Manage the calendar, travel management and expenses Fixed term contract role, 4 days per week until July 2020 We™re REA An Australian start-up success story we™re quietly proud of. From a garage in Melbourne to the global stage is an achievement we™re humbled by. Our idea to put pictures of houses on the internet has blossomed since 1995, and we now have businesses across Australia, Asia, India and North America. Our purpose is to change the way the world experiences property. No matter where you™re at on your property journey, we™re here to help on every step - whether that™s buying, selling, renting or renovating. Some of our brands include realestate.com.au, realcommercial.com.au, spacely.com.au, and Flatmates.com.au. What we™re doing This isn™t just any Team Assistant role, this is a Team Assistant role that will have you jumping out of bed in the morning. Your main motivator will be to get stuff done and get stuff done with unparalleled perfection. With us, you™ll experience community. You™ll be part of our Customer and Product Experience team helping to support the General Manager Product and the Executive Manager Engineering. Please note this is fixed term -part time role, 4 days per week. While no two days are ever the same, you will Enhance the productivity of the Customer Channels and Platform tribe by assisting with activities such as Diary management, meeting preparation (bookings, required prep documents, minutes and agendas, meet guests, prepare meeting rooms), develop schedules, reports and plans, budget and account related processes, coordination of team and leadership meetings, and ensuring training activities are undertaken Manage the calendar, travel management and expenses for the GM-Product and EM-Engineering Play a leading role in driving engagement across the Customer Channels and Platform Group, working with people mangers to execute Engagement Survey actions, and ensuring that regular people meetings are followed up Be the support for the team culturally, informing leaders of any noticeable concerns, communicating any team feedback or suggestions to the GM™s and EM when necessary Continually looking for opportunities to develop and improve systems and procedures to maximise team efficiencies This TA role also supports the design and product communities in the following ways Organizing onsite and off-sites Ensuring REA speakers attend external events, host meetups etc Coordination of product and design training opportunities across multiple Groups Ensuring the value from those trainings is being brought back into the communities (brown bags) Who we™re looking for Has a few runs on the board as a team assistant or EA, supporting a large team Proficiency in word, excel and powerpoint Experience organising team meetings, events and engagement activities for teams Ability to manage accomplish multiple projects within set time-frames and budgets with little supervision High attention to detail with strong written communication skills, including exceptional grammar and proof reading skills Looks at tricky situations through a solutions-focused lens Work productively in a fast paced and agile environment - gsd (urban dictionary will help on this one) But we don™t just look for someone based on their skills and expertise. It™s our connection, acceptance and genuine care for each other that makes REA a great place to work. That means you also need to be Savvy minded and have the ability to think a little left of field outside the box A strong and creative communicator Friendly, approachable and have good relationship management skills An avid supporter of our fully inclusive culture - we celebrate difference and ensure that everyone belongs The REA experience The physical, mental, emotional and financial health of our people is something we™ll never stop caring about. This is a place to learn and grow. We™re committed to your development - both professionally and personally. Your experience with us is something we take seriously. We offer Onsite health and wellbeing programs, including yoga and meditation classes, and weekly massages (Melbourne only) Because We Care program which includes volunteer leave and community grants, to ensure you have the opportunity to give back to your community Hack Days so you can bring your big ideas to life (Melbourne only) An additional day of leave just for your birthday A flexible working environment meaning we strike the balance of what you need and what works for the business (and yes, our leaders fully understand the flexible working policy) Free breakfast (and who doesn™t love a free brekkie) (Interstate only) Industry leading gender-neutral parental leave If you like the sound of us, then we think you should apply today. While we take a look at your application, we encourage you to get to know us a bit more through our various social channels.

    location Melbourne, Victoria


  • ADMINISTRATION ASSISTANT - GENERAL OFFICE SUPPORT

    55K - 60K SALARY CAREER ADVANCEMENT OPPORTUNITIES BRILLIANT CULTURE AND TEAM ENVIRONMENT Company The business is one of Australia™s largest and most respected freight management companies. They have the ability and reputation for managing the full transport solutions from end to end for all levels of clients throughout local, interstate, road and air freight solutions. The culture of this business is one of their strongest assets, they have a team atmosphere throughout each office that fosters hard work, collaboration, inspiration to all, whilst being a fun, and extremely enjoyable workplace. All staff are provided with ongoing training, uncapped career scope, as well as uncapped earning potential. Position As the business continues to grow, there is now the need for an Administration Assistant to join the team in their Hawthorn office. The role will see you working directly along side the finance and operations manager and you will be performing a number of tasks and responsibilities such as Running credit reports and regular client financial statistics Entering and managing financial data being inputted into CRM systems General administrative office tasks Generating various reports for management on a dailyweekly basis The business provides genuine career scope and as they grow further, there is the opportunity for your career to advance within the business in a number of different directions. Requirements You must have strong administration experience with high attention to detail, a self-motivated attitude and a strong ability to multitask. You must also have a high proficiency with Microsoft office, especially being experienced with excel. Your experience does NOT need to be industry related. We are open to candidates from all industry sectors. We are looking for career driven candidates who have ambition and passion, and whom are looking for a long term career role. If you have the above criteria apply below, or phone Richard on (07) 3161 6197 for more Information. You can also join our Facebook page to be kept updated with all other opportunities currently available. httpwww.facebook.compagesROC-Consulting-Group229597947063513 or visit our website at www.rocconsulting.com.au

    location Melbourne, Victoria


  • Part Time Business Support Officer

    Part-time job share, 2 days per week (6 months fixed term) Exciting varied all-rounder administration role with a finance focus Bayside Melbourne location, Safetech Hardware Australia is a progressive, high quality gate hardware company offering flexible part-time hours in a job share role, for 6 months maternity relief. This role will provide day-to-day administrative support to a small team of technical sales representatives, warehouse operations and the General Manager. We are looking for an experienced business support administrator with a passion for office management to bring a high level of attention to detail, energy and enthusiasm to a wide scope of duties to keep the days interesting. There will be reception duties, sales, finance, marketing and logistics related duties. The days are Thursday and Friday, ideally with flexibility to do an extra day if required, hours include a flexible start time between 8.30 “ 9.00am. To succeed at Safetech you will need to be Self motivated with a passion for office management in a busy environment Able to multi task and work closely with your team to achieve business outcomes Confident in customer service and dealing with a wide range of people including professional technical sales people Experience in establishing and building solid relationships at all levels Highly regarded if you have experience with HubSpot CRM, SOS Inventory Control, or similar software packages Highly regarded if you have experience with QuickBooks or similar accounting programs To be considered for this role you will need to demonstrate the below required experience Reception IT and Computer skills to troubleshoot to help the team Raise sales orders and invoices Support the sales team Logistics “ assist with inwards and outwards freight, mail and couriers Website maintenance and update product related information Support the General Manager Manage Accounts Payable and Accounts Receivable responsibilities Manage petty cash Marketing support such as email campaigns and social media Respond to supplier inquiries, assist with resolving discrepancies Manage Debtor statements and outstanding collections Reconcile purchase orders with invoices including PayPal To apply, please forward your CV along with your Letter of Application demonstrating why you should be considered for this role to jobssafetechhardware.com.au

    location Melbourne, Victoria


  • Administravtive Assistant/Secretary

    Administrative AssistantSecretary we are seeking a Administrative AssistantSecretary to join our newly established family owned and operated transport company that supplies quarry products to the high end commercial builder as well as you domestic builder and supplier and your DIY. We are rapidly growing and expanding, you must be able to work and handle pressure, a lateral thinker to solve any issues at hand, your role would include the following Answer phones, filing, emailing Proficient in word excel Follow up leads and Liase with key stake holders and client base Assist Office Manager with what is required Assist CEO as required as a PA when required Manage diaries, make appointments follow ups Be able to travel if required and when necessary Data entry of daily operations and upload to key stakeholders daily logs of cartage of raw products Compliance Fatigue review of all Heavy Vehicles and provide tracking report and raise non-conformance when necessary Assist with marketing and sales as required Banking, EFT reconciliation daily Mailing and email distributions Monitoring offices and keeping up offices supplies of any description if and when required Report to CEO as required daily the position is a full time position commencing asap, although the role might seem full on and demanding it has it lurks and perks coupled with a great salary for the right candidate. please forward CV to twentyfour7haulagegmail.com The application form will include these questions Do you have experience in an administration role? Which of the following Microsoft Office products are you experienced with? Do you have a current Australian drivers licence? How many years experience do you have as an administration assistant?

    location Melbourne, Victoria


  • Administration Assistant

    Mel, focused on making a positive difference to her colleagues and the communities we serve Transdev is a public transport company that puts its people and customers first. Whatever your role within our company, you know youre a valued member of an amazing network that safely delivers millions of people every day. If youre dedicated, proud and passionate in everything you do, wed love to hear from you. Take the next step of your own journey with Transdev today. transdev.com.aucareers Administration Assistant The role No two days are the same in this Administration Assistant role based at our Heatherton depot. If you thrive on keeping things organised and love being the go-to person then you will flourish being an admin all-rounder in our workshop. Keep yourself busy by Creating and reconciling purchase order information Documenting policies and procedures Accurately entering work orders Being a key contact point for the workshop team Effective and efficient filing and records management Creating effective processes to improve workflow What you bring Strong, relevant track record in administration in an operational context Well-developed PC skills in Word, Excel and Project Strong attention to detail and ability to use your initiative to get things done Great time management and problem solving skills Good communication and interpersonal skills The benefits for you Transdev offers competitive benefits including Work in a growing, global business that provides training opportunities Ongoing, stable employment Great workshop based environment Ongoing training, development and career progression opportunities About Transdev Transdev is a world leader in the operation of passenger transport services. We operate in 19 countries around the world, with 83,000 employees and manage 41,000 vehicles. We are committed to creating a diverse, inclusive and flexible workforce which reflects the community and the customers we serve. Our values and beliefs As an equal opportunity employer, we are committed to reflecting the diversity of the communities we serve. We support applications from people representing all diversity groups and ages such as Aboriginal and Torres Strait Islander, LGBTI, people with disabilities, religious beliefs, and ethnicity. We also have an uncompromising attitude to the safety of our employees, clients and customers. Interested? If youre as passionate about delivering unparalleled service as we are then click the ˜Apply now™ and complete your application form online. Applications close on Sunday 4th August. Ref 495766 For more information, visit www.transdev.com.aucareers

    location Melbourne, Victoria


  • Governance and Legal Administration Officer

    Core duties will include assisting with the compilation and distribution of Board and Committee papers, including the use of the Company Secretariat Diligent BoardBooks platform as well as monitoring internal legal team mailboxes operating the team workflow and document management systems to assist with distributing legal work to the relevant team. The Legal and Governance team has a number of reporting elements you will therefore be tasked with supporting the preparation of Governance reporting along with assisting the scheduling, organisation and completion of regulatory reporting. Additional duties include maintaining all Governance registers and assisting the Company Secretary with Board and Committee meetings. A key aspect for your success will be your confident interpersonal verbal and written communication in connecting with a range of people as well as a friendly proactive approach. In addition, you will need advanced administrative skills and experience gained from a similar role as an EA, PA or senior Team Assistant within a corporate environment. You will also require strong time management and PC skills including MS Office suite as well as experience using Diligent BoardBooks. To be successful in this role you will have a strong understanding of administrative functions, project work and the ability to make well considered administration decisions. You will be a pro-active self-starter with the ability to work autonomously, to prioritise all work, meet deadlines and work under pressure while maintaining attention to details and accuracy. Your ability to liaise at all levels with Executives, senior managers, staff and externally with other organisations and be able to communicate in a confident, credible and comfortable style is essential teamed with your well-developed verbal and written presentation skills, including the ability to present written work in a clear and concise manner to appeal to a range of audiences. Prior exposure or an interest in Financial ServicesSuperannuation would be an advantage as would any exposure to Company SecretariatLegal functions. Why Cbus? You can be part of an award-winning organisation that is genuinely committed to delivering workplace diversity, inclusion and flexible working arrangements as an enabler of our purpose - to act in the best interest of our members and maximise their retirement outcomes. Like to know more about working with Cbus? Listen to some of our videos with members of the Cbus team on our website. You will also be able to download the full position description from website - www.cbussuper.com.auabout-uscareers. About Cbus Cbus is one of Australia™s largest industry superannuation funds and the national industry fund for the construction, building, infrastructure and allied industries. Established in 1984, Cbus provides superannuation benefits to over 790,000 members, has assets over 50 billion, and accepts contributions from more than 14,000 employers. Applications Close 2nd October, 2019. Please note that this is a permanent full-time role based in Melbourne. Cbus is committed to supporting flexible working arrangements and all requests will be considered as part of the application process. Applicants must have current rights to work in Australia Agencies, please note All Cbus vacancies are managed by our internal Talent Acquisition Team. Should external assistance be required we will reach out to our preferred agency partners, Thank you.

    location Melbourne, Victoria


  • Administration Officer

    Administration Officer Exciting opportunity Full time Location Box Hill At Uniting AgeWell (UA), our focus is on supporting older people to experience a sense of wellbeing, choice and independence in their lives, to feel valued members of their community and to have easy access to the community or residential services they need to live the life they want. With a range of services in many locations in Victoria and Tasmania, our 2,500 staff are committed to high quality services and care. An exciting opportunity exists for an AdministrationReception Officer to provide administration support to the Residential Services Manager and team at UA Box Hill. The ideal candidate will be customer focused, have experience in administration along with excellent communication and interpersonal skills, IT proficiency, strong organisational skills and proven experience in relating to a diverse range of people. Previous experience in an aged care is an advantage. Benefits of working with UA include Being part of a culture that makes a daily difference in peoples lives Being part of an organisation with core values of Respect, Partnership, Wisdom, Fairness and Stewardship Professional development and education programs Opportunities for career progression Salary Packaging This position is subject to a satisfactory Police check A willingness to work within the ethos of the Uniting Church is essential. ion please click the Apply Now button below. Daisy Zhou 9843 2200

    location Melbourne, Victoria


  • Document Controller | Construction

    About the role Due to continued growth and success, Watpac are looking for an experienced Document Controller to join their Victorian construction team. This role will be responsible for maintain a central document control system to effectively manage the flow of documentation between the project team, design consultants, client and sub-contractors. Key responsibilities will include but not be limited to Providing administration support to the project team. Project documentation collation and distribution. Preparing monthly reports. Assisting with QA coordination and document control. About you The successful candidate will possess An ability to work effectively as part of a team. Proven experience working in a similar role in the construction industry. You will possess excellent communication skills and strong knowledge of Microsoft Office. A track record of personal accountability, strong work ethic, integrity, and proven organisational skills with attention to detail. About Watpac As one of Australia™s leading national construction companies, our commitment to providing an inclusive workplace is driven by an organisational culture that embraces diversity and equality. By joining Watpac, part of the international BESIX Group, you will be part of our national team of over 700 dedicated and innovative employees. Our people proudly uphold our values each day and are committed to the safety and wellbeing of their colleagues, subcontractors and the communities in which we operate. Our Benefits Health and wellbeing, technology, financial, leisure and home improvement discounts. Access to a Healthy Foundations and Employee Assistance Program. Parental Leave Program. Employee referral bonus. Young Professionals Program. This is your opportunity to build a challenging and exciting career path with an industry leader. We attribute our successes to our innovative, driven and diverse team and offer a competitive remuneration package with flexible, supportive benefits and development programs. Agency applications will not be accepted.

    location Melbourne, Victoria


  • Customer Service Officer

    Customer Service Officer About the Role An exciting opportunity is now available for a Customer Service Officer (CSO) to join our Coburg Team. This role is responsible for making delightful first impressions on our customers, being the face of Workskil Coburg. You will direct inquiries to the appropriate area in a timely manner and provide administrative support to your colleagues. Balancing day to day tasks is easy for you with your strong time management and organisational skills. You will be competent using the Microsoft Office Suite and have experience taking accurate queries by phone and using a customer relationship system. As the first point of contact for all visitors to the site your professional and friendly demeanor will shine through even when dealing with a wide range of people which can at times be challenging. You will work closely with a team to enact change and assist customers to move forward into sustainable employment. This role is being offered on a full time, ongoing basis. Working hours are Monday to Friday, 830am to 500pm. What were looking for Excellent administration skills, attention to detail and computer literacy including competent with Microsoft Office Suite Strong verbal and written communication skills Experience in a busy reception or front of house role dealing with a wide range of members of the public A proven ability to maintain a calm and professional approach when dealing with difficult situations Ability to work with culturally or linguistically diverse people, Indigenous clients, ex-offenders, youth and disadvantaged groups Intermediate to high level administrative skills including ability to type at a minimum of 30 wpm and Awareness of the Employment Services industry and ability to prepare and edit resumes (desirable). Workskil Australia promotes a positive team culture where high performance can thrive. We value excellent customer service, integrity and honesty in our employees. If you have a genuine passion for working with those in need, an ability to meet individual targets and can contribute to a strong team then wed love to hear from you. In return for your truly valued contribution we will support your ongoing career development and offer a friendly, supportive innovative environment for you to thrive. About Us Workskil Australia is a national not-for-profit and charitable organisation, with over 35 proud years of supporting Australians to achieve sustained economic and social self-reliance. We do this by providing a range of employment, work experience, disability, youth, Indigenous and community services across New South Wales, South Australia, Western Australia and Victoria. We work hard every day to Meet the labour needs of business and industry through quality recruitment services at no cost. Assist businesses with diversifying their workforce. Provide specialist employment and community services to people seeking work, including people with mental illness, injury or disability and Indigenous Australians. Deliver work experience projects to the community. Our values remain at the heart of everything we do and strive to conduct our business with the highest degree of care, integrity, respect, honesty and service, while demonstrating teamwork and leading by example. We believe that the care, respect and high level of service we give to all of our customers is our key point of difference. Remuneration A competitive salary will be negotiated commensurate with skills and experience. As Workskil Australia is a public benevolent institution, we can also offer a portion of the salary through tax effective salary packaging. Apply Now Visit the careers page on www.workskil.com.au or via the Apply link below. All applications must include a cover letter and resume combined together in one file as either a pdf or word document ready to upload. Please allow approximately 15 minutes to complete your application and psychometric assessment. Please note, screening and interviews may take place prior to the advertised close date. Prior to an offer of employment being made, candidates must provide authority for a Federal Police Clearance to disclose any criminal offences or charges. Workskil Australia is an inclusive, equal opportunity employer. We particularly welcome applicants who identify as Indigenous, from culturally and linguistically diverse backgrounds or have a disability. No Recruitment Agencies Please Workskil Australia Human Resources (08) 7088 8000 www.workskil.com.au

    location Melbourne, Victoria


  • Project Administrator

    Project Administrator Great opportunity to work on one of Melbournes largest transportation projects Working on a vast array of administrative tasks Start ASAP until May 2020 The Role As the Project Administrator within the Civil Infrastructure team, your role will be to contribute to the successful delivery and profitability of our services for one of our transport projects based in Southbank. You will work a variety of administrative tasks which include responsibilities such as Manage the onboarding and inductions of AECOM employees onto the project Ensuring training compliance among staff within the project Weekly reporting to our client Managing processes to ensure our contractual obligations surrounding confidentiality are met General document development and organisation Other general administrative asks This is a Fixed Term position until May 2020. About You Project Administration experience Experience working within the construction industry Ability to build good rapport with internal and external clients Intermediate office skills Strong attention to detail is imperative as is a willingness to learn the role. Contracting work at AECOM We are expecting future opportunities to arise for Electrical Engineers. To ensure we have the best people for these opportunities we want to invite you to AECOM Link. AECOM Link is AECOM Australia New Zealand™s (ANZ) private contingent and contractor network. When opportunities arise our Recruitment and Hiring Managers actively search AECOM Link in the first instance, before we consider advertising. If you would like to know more and register, please visit www.aecomlink.com. www.aecom.comaucareers The application form will include these questions Which of the following statements best describes your right to work in Australia? How many years experience do you have as a project administrator? How much notice are you required to give your current employer? Whats your expected hourly rate?

    location Melbourne, Victoria


  • Administration Assistant

    PRINCIPAL ACCOUNTABILITIES This position provides clerical and administrative support Nationally. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. This position is responsible for general receptionist duties. This includes the operation of our phone system, including receiving and routing incoming calls, taking messages as needed and maintaining phone lists. This also includes greeting visitors to the office and show room. Receive and distribute incoming mail and process outgoing mail. Process administrative payables as directed by the Administration Manager. Timely sending of customer invoices and payables. Maintain product literature to meet the needs of sales personnel. Monitor office supplies and order as needed. Perform data entry tasks, pull standard reports and perform basic queries using computer systems. Basic use of MS Office, Word and Excel. Complete basic contractor prequalification questionairres in a timely manner, escalating more complicated questions to the Ops Manager This position is also responsible for supporting the other district administrative personnel as assigned by the Administration Manager. Cross train with other administrative personnel to provide additional help during heavy work loads or back-up during absences. Accurate and timely completion of assigned projects Previous office administrative or receptionist experience is preferred but not essential. LANGUAGE SKILLS Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. NO AGENCIES PLEASE The application form will include these questions Which of the following statements best describes your right to work in Australia? Do you have customer service experience? Do you have experience in an administration role? Whats your expected annual base salary? Do you have a current Australian drivers licence? Tell us why you would be a good fit for our growing team.

    location Melbourne, Victoria


  • Office customer service and administration

    Successful applicants must be an Australian citizen, with a good knowledge of the Melbourne Metro layout. The successful applicant must be reliable, motivated with attention to detail in a friendly manner. Computer literate with good typing skills, and ability to work in a fast paced office and team environment. Training will be provided. The duties of this role entail Recording customer information whilst making bookings, communicating with clients over the phone in a kind and friendly manner, answering emails and faxes, liaising with contractors over the phone, carrying out quality control surveys. We are willing to train eager minded juniors. For further details please call 9826 1111. Please summit resumes to infocheapaschipscleaning.com.au The application form will include these questions Which of the following statements best describes your right to work in Australia? Do you have customer service experience?

    location Melbourne, Victoria


  • People and Culture Administrator/Graduate - Permanent Full Time

    People and Culture AdministratorGraduate - Permanent Full Time Are you wanting to start your human resources career as part of a diverse and growing Not for Profit organisation? Are you looking for exposure to Generalist HR skills? Kick start your generalist HR career in the growth areas of health and disability About the Company Our not for profit organisation provides a comprehensive range of health and community services to the City of Kingston. Services include and Specialists, Dental, Allied Health and Counselling services. We also provide a range of Aged Care and Day Programs for adults with a disability. Our main site is in Parkdale with programs and services also offered at Chelsea, Clarinda, Mentone, Cheltenham, Clayton and Edithvale. Central Bayside Community Health Services is a flexible and inclusive employer that values and supports workforce diversity. We strongly support equal opportunity and encourage applications from all people including Aboriginal and Torres Strait Islander communities, those with culturally and linguistically diverse backgrounds, the LGBTIQ community, and people with a disability. Please visit our website for more information www.cbchs.org.au. Your Contribution Includes Reporting to the General Manager, People and Culture, the People and Culture Administrator will be responsible for providing PC advice and administration in areas including learning and development, recruitment and on-boarding, quality and HR systems and compliance. Your contribution will include General administration and coordination, including staff surveys, on-line training and performance appraisals Recruitment including on-boarding and off-boarding Monitoring compliance including professional memberships and coordinate police checks Monitoring systems including SharePointemployee communication. About You You will have HR administration experience and bring a positive customer experience to the role. We are looking for someone with excellent interpersonal skills and great attention to detail who has the ability to question the pieces that are missing or dont make sense. You will also Have a relevant tertiary qualification or working towards one Be extremely savvy with IT and developing systems and procedures to continuously improve processes Highly organised with good time management skills Ability to work in a team environment and take accountability to work through complex and challenging issues. How to Apply Visit our careers page at httpswww.cbchs.org.aucareers and select this role. Click on the position description to view the full Position Description details and click apply now. For More Information Contact Andrea Saliba - People and Culture Advisor (hrcbchs.org.au) on 8587 0188 for a confidential discussion. Please note that this job advertisement will expire on 10 October 2019 at 5pm. The application form will include these questions Which of the following statements best describes your right to work in Australia? Do you have experience in an administration role? Have you completed a qualification in human resources (HR)? How many years experience do you have as a human resources administrator?

    location Melbourne, Victoria


  • Administration and Logistics

    Based in the Dandenong area, this locally based manufacturer is a key supplier to the retail market and manufacture a variety of window and door coverings products. This position is essential to the success of the business, as it will involve you to utilise your administration skills and enjoy working in a team to deliver outstanding customer service. You will be the first point of call for customers, supporting the office on administration and logistic operations warehouse in the areas of container unloading, stock sorting, local delivery arrangements. The successful person A professional, confident phone manor who enjoys dealing with customers Clear and concise communication with accuracy to detail Administration, customer service, logistics with general office duties Communication with suppliers, customers and sales representatives Planning and coordinating after sales issues and installation services Support sales in estimation and ordering from overseas factory Work with interstate and overseas logistics teams YOU NEED to be a person who has Provided timely, accurate and pleasant customer service Ideally a background in manufacturing or logistics A positive work ethic, a can-do approach and of course a sense of humour Can speak fluent Mandarin (Chinese, not Cantonese) You will be working within a small team and be paid a competitive salary package which will be reflective of your experience and please click the apply button with your resume attached.

    location Melbourne, Victoria


  • Administration Officer- Northcote

    genU, formerly Karingal St Laurence is a progressive organisation that is committed to building inclusive communities and helping people realise their dreams. With over 3000 staff across 200 national locations, a strong history of committed leadership and values driving growth, we invite you to bring your professional skills and passion to our motivated team. Administration Officer- Northcote About genU genU is short for Generation You. Because whatever generation you belong to, whether you™re young, old, or somewhere in between, what unites us is the belief that neither disability nor ageing are disadvantages to be endured but challenges to be met boldly, achievements to be had and adventures in the making. genU has been 60 years in the making. Bringing together the best of two trusted and respected organisations, Karingal and St Laurence, genU builds on this experience, adding a new ambition to become the leader in what we do. About the role As an Administration officer you will provide high level, confidential administrative and project support to the Shared and Respite Living and Senior Management team. Responsibilities of this role will include, but are not limited to Preparing documents (including reports) and completing letters and memos Database management- maintain and update client, staff and property databases and hard copy files Accurately file and complete records management Complete ordering and purchasing requisites, equipment coding of accounts Efficiently coordinate meetingsevents including agendas, minute preparation and distribution This role is part time, 2 days per week About You Broad experience and relevant qualifications in a personal assistant or administrative support role in a medium to large organisation Proven experience in administrative skills including proficiency in all Microsoft Office programs Ability to work unsupervised on projects Proven ability to prioritise and organise to meet deadlines whilst working under pressure Attention to detail including high level literacy and numeracy skills Benefits genU is proud to be an EEO employer. genU supports an inclusive approach in the workplace. Career opportunities and development Employee assistance program including a dietician and financial assistance services Salary Packaging Benefits Paid parental leave for primary carers after 12 months of employment Please visit our website to view the Position Description outlining full details of this role (www.genu.org.au) For further details please contact Vishma Gautam at vishma.gautamgenu.org.au genU has a diverse and inclusive workforce and encourages applications from people with a disability, Aboriginal and Torres Strait Islanders and other cultural backgrounds. For more information or to apply please visit our website. Applications that are not submitted via the genU website will not be accepted. genu.org.au

    location Melbourne, Victoria


  • Accounts / Administration Position

    We have a vacancy for a Part time position with some flexibility around hours for a skilled administration professional. .An understanding around end of month and financial reporting, experience with using Xero and Deputy an advantage. If you are diligent, intelligent, hard-working, someone who is particular and pays attention to detail, then this is the role for you. Send a cover letter and resume outlining your experience and attributes to managementgravity-zone.com.au The application form will include these questions How many years experience do you have as an administration officer? Which of the following accounting packages are you experienced with? Do you have reconciliations experience? How many years of payroll experience do you have? Do you have experience in an administration role?

    location Melbourne, Victoria


  • Administration Officer/Receptionist

    Harmony Homecare is a professional home care provider servicing the elderly and people living with a disability across Melbourne. We currently have a vacancy for an Administration OfficerReceptionist at our head office in Heidelberg West. You will be joining a small, close-knit team of Care Managers and Operations Managers in our office. The successful applicant will be a team player, brings a positive energy and has values that align with our passion for supporting the most vulnerable people in our community with excellence. Key Position Functions Answering calls and client inquiries Carry out administrative duties such as filing, typing, copying, binding, scanning etc. Develop and maintain filing systems in Cloud based Client Management Systems and hard copy Provide general support and information regarding NDIS and Aged Care related services and organisational capabilities Handle multiple projects and collaborate with management where required Maintain professional standards of presentation Organise and schedule meetings and appointments Can work in a team orientated environment and autonomously SkillsKnowledgeAttributes Required Proven administration officerreceptionist experience “ Min. 12 months. Knowledge of office management systems and procedures Excellent time management skills and ability to multi-task and prioritise work Attention to detail and problem-solving skills Excellent written and verbal communication skills Strong organisational and planning skill Proficient in MS Office including XLS, Word and Word Press What™s on Offer? Full time position Working in a warm, supportive, friendly, family like environment Support and training on all systems provided Attractive hourly rate Harmony Homecare embraces diversity in the workplace and encourages people from all backgrounds to apply. Please include your CV and a cover letter with your application. For further information, please contact us on 1300 251 515. Alternatively, apply now via the Harmony Homecare Website - httpsharmonyhomecare.com.aucareers Please note that only shortlisted applicants will be contacted. The application form will include these questions Which of the following statements best describes your right to work in Australia? How many years experience do you have as an administration officer? Which of the following Microsoft Office products are you experienced with? Do you have customer service experience?

    location Melbourne, Victoria


  • Junior Office Admin / Graduate Client Services Officer

    Due to Guideways organic growth, we require an energetic and team focused individual to join our exciting team. About the role We are ideally looking for an enthusiastic individual to perform General office duties Prepare documents for clients using our software solution Interact with our clients via phone e-mail to follow-up administrative tasks The successful applicant will be interested in growing their career within our organisation. About you In order to succeed in this role, and your career at Guideway, you will ideally Have strong attention to detail Enjoy working with numbers Be mature, sensible and hard-working Have a genuine desire to develop Enjoy helping others to realise their financial goals Be interested in a career in financial planning, and Be willing to undertake further study including the completion of a Diploma of Financial Planning. About Guideway Guideway Financial Services is a holistic provider of financial services to some of the nations largest Industry Super Fund clients right through to HNW boutique advisory practices. We believe in helping everyday people achieve greater financial independence and control over their finances. How to apply Please click the Apply button below. Tailored cover letters will be well regarded. Only successful applicants will be contacted The application form will include these questions Which of the following statements best describes your right to work in Australia? Whats your preferred work type?

    location Melbourne, Victoria


  • Administration Support Officer

    About Us Solutions Three is an innovative construction company experienced in delivering a broad range of projects across the hospitality, aged careretirement, health and residential sectors. Our vision is to create a sustainable business through the development of our people. About the Role We are searching for a experienced Administration Support Officer to join us on a part-time basis with the potential to move to full-time based on business requirements. This role will play an important role in our business by providing administrative support to our senior managers along with general office administration. Duties and responsibilities will include but not be limited to the following Coordinating reception and office administration duties Travel and diary management Record and register management Assistance with tender and contract administration tasks Assistance with resource and capacity planning Coordination of quotes and of orders relevant productsmaterials Key liaison between Solutions Three and and head office Account management General HR administration The successful applicant will have a minimum of 5 years experience in an administration support role previous experience within the construction (highly regarded) drive and initiative exceptional communication skills (both written and verbal) ability to work within an ever changing environment and effective multitask competing priorities and work to deadlines Ability to work autonomously as well as part of a team All applicants must provide evidence of their right to work in Australia and a valid National Police Check We look forward to reviewing your application which should include and updated CV and covering letter detailing your interest in and suitability for this position. Please note that only shortlisted candidates will be contacted. No Recruiters please. The application form will include these questions How much notice are you required to give your current employer? How many years experience do you have as an administration support? Whats your expected hourly rate?

    location Melbourne, Victoria


  • Admin assistant / Receptionist

    We are looking for an experienced admin assistantreceptionist who is kind, friendly and approachable. This role would suit an administrative candidate with previous experience in a health or an aged care setting Responsibilities include - Answering multi-line phones and redirecting calls to the appropriate person. - Greeting clients and families upon arrival. - Scheduling appointments for potential clients. - Archiving old files. - Following up on admission and discharge paperwork. Skills required - Excellent communication skills. - Previous administrative experience in a Health or in aged care environment - Able to handle a face paced environment and prioritize tasks accordingly. - Familiar with Microsoft Office (word, excel etc.) - Confident with using computers. If this sounds like you and you would like to join our team, please submit a brief cover letter and your resume at charan.sandhuhopegaedcare.com.au The application form will include these questions Which of the following statements best describes your right to work in Australia? Which of the following Microsoft Office products are you experienced with? Do you have customer service experience? Do you have experience in an administration role? How would you rate your English language skills?

    location Melbourne, Victoria


  • Accounts Payable/Receivable & Office All Rounder

    The expectations of this role include but are not limited to Answering phones, emails and customer service General administration and filing Accounts payable Accounts receivable Invoicing clients Keeping logs Fortnightly payroll Bank reconciliation Liaising and helping the book keeper and accountant The successful candidate will posses the following skills and personal attributes Some experience with Quickbooks Strong interpersonal skills Self motivated and efficient Organised with a strong attention to detail Works well independently with initiative Reliable, honest and hard working Excellent communication skills, verbal and written MORE ABOUT MAD ABOUT SCIENCE Based in Boronia, we are a large science specialty store and provider of quality science workshops in Victorian primary schools. We really care about connecting more children with the fascinating world of science, and making science fun The application form will include these questions Do you have experience in an administration role? Which of the following accounting packages are you experienced with? Which of the following Microsoft Office products are you experienced with? How much notice are you required to give your current employer?

    location Melbourne, Victoria


  • Administration Officer- Home Care Packages

    Administration Officer- Home Care Packages Administration Officer Full - Time Position Fixed Term 12 Month Contract Malvern Location Generous Salary Packaging mecwacare is seeking an experienced Administration Officer to join its Home Care Packages (HCP) team. In this role, you will provide day to day administration support to our HCP team to enable provision of high-quality services to clients to assist them to continue living at home. To apply for this position, it is essential you possess the following Strong IT skills including Microsoft Office suite Experience in providing office administrative support Experience in processing invoices High degree of accuracy with attention to detail Excellent communication skillsand ability to communicate with people of diverse cultural backgrounds Effective organisational and time management skills Demonstrated ability to contribute positively to a team environment. The following skills and experiences are desirable but not essential Understanding of Aged Care and Disability sector Experience using carelink+ client database Demonstrated experience in a similar role Practiced skills in customer service mecwacare is a leading not-for-profit organisation with a reputation for excellence. We have provided care to the Victorian community since 1959, offering residential aged care, home care packages, respite care, in-home support, community housing, community programs, disability and nursing services. We provide optimal choice for people of all ages, irrespective of financial, religious, cultural or lifestyle background. mecwacare cares for more than 15,600 people each week across greater Melbourne and regional Victoria through a highly-integrated service network operated by more than 1,700 employees and 450 volunteers. Our staff are culturally and linguistically diverse, representing 89 nationalities and speaking 98 languages. Our organisation believes in responding to the changing needs of the community and actively encourages and supports continuous improvement, innovation and safe service delivery. mecwacare offers opportunities for professional development, with an ongoing learning culture and supportive team environment. If you are looking for a caring work environment, are driven to provide high quality care and wish to benefit from our generous salary packaging options, please contact us. All successful applicants will need to undergo a Police Check. Enquiries to Milanka Markovic “ Senior Administration Officer on 03 8573 4779 Applications Close 5pm, Monday, 30 September 2019.

    location Melbourne, Victoria


  • Performing Arts Administrator

    Performing Arts Administrator This is a readvertised role. Previous applicants need not re-apply Mentone Girls™ Grammar is a leading, progressive Australian School specialising in girls education and wellbeing. Through our global reach and enterprise culture, we are empowering the next generation of enterprising girls to become confident, remarkable women. The School has a vibrant annual program of concerts and performances occurring every year because of the work of the Performing Arts Department. The department includes areas of Music, Drama and Dance and is staffed by a number of tenured teachers as well as visiting teachers. Due to retirement in the department, we are seeking a motivated, professional and high achieving individual with previous administrative experience to join our School as the Performing Arts Administrator. The Performing Arts Administrator will work under the direction of the Head of Performing Arts to provide customer service to all members of the Performing Arts Department and the School Community. The role involves liaising with students, parents, teachers and other members of the School administration to ensure sound administrative support for the Performing Arts Department. Strong communication and organisational skills are pivotal in this role, as you will provide administrative services to a broad range of individuals within the School and department. About you Previous experience in a similar role in the education sector Professional and well presented Well-spoken and courteous, with good telephone manner Helpful, co-operative team player Proven ability to work co-operatively with School Leadership and takes initiative Excellent communication with proven ability and grammatical accuracy in written and verbal communications Comfortable with the use of interactive technologies, web and electronic media Strong internal and external customer service focus Flexibility to meet conflicting demands, manage multiple tasks and prioritise workload Proven ability to maintain confidentiality and discretion, deal calmly with difficult situations and maintain confidentiality Excellent time management Synergetic database and is advantageous For a detailed role description and application requirements, please visit our website httpswww.mentonegirls.vic.edu.auaboutemployment Applications, addressed to the Principal, Mrs Fran Reddan, including details of three referees, will only be accepted via the School™s website on or before Thursday 26 September 2019 at 1200 noon. Mentone Girls™ Grammar School is committed to and promotes the safety, wellbeing, inclusion, participation and empowerment of all children, including Aboriginal children, children with a disability and children from culturally andor linguistically diverse backgrounds. Mentone Girls™ Grammar School is committed to the safety and wellbeing of all children and has a zero tolerance of child abuse. To create and maintain a child safe school, Mentone Girls™ Grammar apply Child Safe Standards. Mentone Girls Grammar School has rigorous human resources and recruitment practices for all its staff and volunteers. All of our people, including volunteers and contractors, are required to hold a current Working with Children Check or current VIT Registration as well as undergo an identity check.

    location Melbourne, Victoria


  • Personal Assistant/Admin support

    We value our Team Members contributions, recognise and reward their efforts and provide a fun, satisfying and safe workplace. We a genuinely committed to worklife balance and professional development. Please do not apply for this role if you are studying accounting or working as an accountant. This role will include Making coffeetea for clients Assisting accountants, managers and partners with general admin duties File and diary management Liaising and answering client inquiries in person or on the telephone, while optimizing clients satisfaction and provider time Preparing letters and tax invoices Collating financial documents including tax returns, financial statements and ASIC statements Meeting room allocation Scheduling appointments Setting up phone conferences Billing and timesheet processing Scanning, filing, archiving and photo copying Other duties Immediate start available. SOFTWARE Microsoft Office (Excel Outlook “ essential) Reckon “ APS (desirable) PERSONAL ATTRIBUTES To join our team you must have written and verbal skills, be punctual, reliable, be able meet deadlines, strong attention to detail and have good organisational skills for this busy role but most of all, have a positive, pro-active attitude. To apply for this role, please submit your resume with a cover letter. All communication will be strictly confidential. Thank You The application form will include these questions Which of the following statements best describes your right to work in Australia? How would you rate your English language skills? How much notice are you required to give your current employer? How many years experience do you have as an administration officer? Do you have previous invoicing experience?

    location Melbourne, Victoria


  • Administration and Accounts Assistant

    Maternity Leave Position Oil Response Company of Australia is a small company whose head office is located in Williamstown North. We are seeking a friendly, switched on person to be our Administration and Accounts Assistant, preferably with some office experience and possess familiarity with the relevant software as listed below. This role will suit someone who is Highly organised Self-directed and can also take direction as required Takes initiative Friendly and has an approachable manner A confident communicator in English (written and verbal) Trustworthy, adaptable and reliable Happy to take on a varied role Duties will include Reception Assisting the Management Team in Administrative tasks Using Reckon proficiently Greeting clients Arranging Travel Bookings Data entry Invoicing Payroll Software Strong working knowledge of Microsoft Office is essential “ Word, Excel, Outlook, Publisher etc. Strong working knowledge of QuickBooks Hours 9.00am to 3.00pm 2 days per week (Tuesdays and Thursdays) The application form will include these questions Which of the following accounting packages are you experienced with? Which of the following Microsoft Office products are you experienced with? Do you have reconciliations experience? Do you have previous invoicing experience? Do you have experience in an administration role?

    location Melbourne, Victoria


  • Administration Assistant

    Administration Assistant About RetPro RetPro is a dynamic, rapidly growing specialist retail property service provider. Our pillars of expertise are Shopping Centre Management, Retail Strategic Advisory Services and Retail Leasing. This role will enable you to join RetPros team of passionate, high performing and dedicated retail property professionals, based at Dandenong Plazas Centre Management Office. Progress your career in the Retail Property industry as 2IC to our Admin Manager. Key Responsibilities of Role include Debt collection of monthly rent Preparation of any payment plans, formal breach notices and correspondence to tenants Maintaining bank guarantees Daily BankingReceipting of all chequescash, gift cards Income and expenditure Administration Accounts Receivable and Payable tasks and Providing Ad-hoc reception and customer service support. Experiences Required Extensive administrative and accounts background AdminAccounts experience from Retail Shopping Centre industry highly regarded Strong communication and time management skills, high attention to detail and Proficient in Microsoft office suite. If you are passionate about Admin and accounts, and customer service, hit apply now Please include your CV and covering letter. Only applicants with full working rights in Australia will be shortlisted. The application form will include these questions Which of the following statements best describes your right to work in Australia? How many years experience do you have as an administration officer? Do you have previous invoicing experience? Whats your expected annual base salary? How much notice are you required to give your current employer? What sets you apart from other candidates applying for this role and why should we employ you? Outline the experience you have had with debt collection? Outline your experience with accountsIncome and expenditure Administration?

    location Melbourne, Victoria


  • Office Administrator

    We are seeking a highly organised office administrator with exceptional attention to detail. The office administration role consists of a variety of tasks across the business. This is an exciting opportunity for someone who loves to learn new skills and cross-train across various disciplines while working in a close-knit team. We are a growing company with a passion to constantly improve our service offering from implementing new software, to continuously streamlining processes procedures, you will have the opportunity to make a real difference. Full training will be provided for the right candidate. Must have skills A high level of attention to detail Background in administration good level of computer literacy i.e. excel other office software Organisational and time management skills enabling you to multi-task Customer service and communication skills Ability to work within a small team In return, we offer Excellent opportunity for career growth. strong focus on professional training. Great company culture and worklife balance. To be considered for this rare opportunity, you will ideally bring the following to the table Experience in a similar role. Good working knowledge of Microsoft Office Suite Extensive proofreading and editing skills. Excellent communication and interpersonal skills with the ability to build effective working relationships. Fluent in English. Exceptional time management skills with the ability to adapt to changing priorities and fluctuations in workflow. Ability to maintain a high degree of confidentiality and manage sensitive information. Articulate and professional presentation. A tertiary qualification with a business commerce focus will be highly regarded. If this sounds like you, please submit your CV and cover letter ASAP to be considered for an interview. We thank all applicants for their interest, however only those candidates selected for interviews will be contacted. The application form will include these questions Which of the following statements best describes your right to work in Australia? How many years experience do you have as an office administrator? Whats your expected annual base salary? How much notice are you required to give your current employer? How would you rate your English language skills?

    location Melbourne, Victoria


  • Administration Assistant

    Administration Assistant Boutique financial advice practice St Kilda Road location close to public transport Part-time role “ 3 4 days Our boutique financial services practice seeks a motivated individual with excellent time management skills and a strong attention to detail to fill an administrative role. The successful candidate will be client-focused and team-oriented with a can do attitude. Experience in the financial planning industry is highly desirable. RESPONSIBILITIES The responsibilities of the Administration Assistant will include, but not be limited to, the following Client Compliance documentation Preparing Annual Fee Disclosure Statements (FDS) Risk Profile monitoring Preparing Records of Advice Xplan data entry Assisting with the preparation of forms and applications Monitoring and implementing client requests and queries as directed Daily reception and general administrative tasks including answering and directing phone calls as required Assisting with Marketing tasks and campaigns on Xplan. REQUIRED CAPABILITIES AND EXPERIENCE Experience with Xplan is essential Microsoft Office skills Enthusiastic and a proactive approach with the ability to take responsibility, show initiative and be accountable when completing tasks Ability to prioritize tasks, multi-task and shift focus when required Resilient and autonomous working style Exceptional client service management skills Process driven with outstanding attention to detail Must have clear and articulate verbal and written communication skills. Availability to work on Fridays is required. Expressions of interest should be made by forwarding your resume using the Apply Now link below. No agencies thank you. The application form will include these questions Which of the following statements best describes your right to work in Australia? Do you have experience in an administration role?

    location Melbourne, Victoria


  • Reception / Administration Support Officer

    Reception Administration Support Officer This is an important full-time role within a busy investment and financial planning firm. The role involves a wide range of administration and support tasks including Reception duties, Scheduling of client meetings, Assisting with transaction processing and the maintenance of client and administrative filing systems and databases, Stock control and management of office supplies, Cleaning and maintenance of the kitchen area and meeting rooms, Timely and accurate data entry and word processing along with extensive interaction with clients. To be successful in this role you will have An outgoing, welcoming and friendly disposition, Experience in a professional office (will be highly regarded), Excellent organisational skills with the ability to prioritise workflow, Intermediate to advanced Microsoft Word Excel knowledge including basic formulas mail merge Comfort in a highly IT dependent environment. We offer a friendly and supportive environment and an opportunity for the right candidate to take ownership of the front office management and make this role their own. The Investment Collective is a rapidly growing financial services firm, with offices in both Rockhampton and Melbourne. To apply please select Apply Now to upload your cover letter and resume. Applications without a cover letter or which do not address the above criteria will not be considered. If this role interests you and you meet the above criteria please select Apply Now to upload your cover letter and resume. Applications without a cover letter or which do not address the above criteria will not be considered. Please note, only successful candidates for this position will be contacted. The application form will include these questions Which of the following statements best describes your right to work in Australia? Which of the following Microsoft Office products are you experienced with? Do you have experience in an administration role? How many years experience do you have as an administration support? How many years experience do you have as a receptionist?

    location Melbourne, Victoria


  • Pallet Controller/Administrator

    Pallet ControllerAdministrator South Eastern Suburbs, Melbourne Permanent Full Time 45,000 plus super We are an established and experienced Pallet Management business that supplies Pallet Management Solutions to businesses within Australia and New Zealand. We are a home based office family business that has been in operation for over 11 years. Based in the South Eastern suburbs, we require a Pallet ControllerAdministrator to start immediately. The suitable candidate will be confident and strong minded. All training will be provided. We would like the candidate to grow within the business and become a permanent member in our organisation. Ultimate Pallet Management (UPM) has a comprehensive knowledge and understanding of the pallet industry which enables customers to receive professional excellence regarding their pallet accounts. Each customer has a unique business structure and therefore requires individual solutions to cater for their business. UPM provides professional, tailored management services, ensuring our customers peace of mind in knowing that their account is being handled by professionals. Candidates must meet the following criteria Proficient in Microsoft excel and word Must have excellent computer skills Responsible and reliable with a positive attitude and willingness to work Excellent written and verbal communication Police checks will be conducted prior to commencement Responsibilities and duties Working closely with the Business Manager Australia and New Zealand, your day to day responsibilities will include, but not limited to the following duties General administration duties as requested Raising pallet dockets within the pallet system Pallet Reconciliation Provide professional reports to management Analysing reports, invoices and data Liaising with clients, customer trading partners and pallet controllers on a regular basis Data Entry This is an exciting opportunity for the right person to join our fast growing successful business with further opportunities to develop your career. Come and join our experienced and supportive team with a rewarding role and an excellent place to work. Please forward resume to shane.fultimatepallet.com.au

    location Melbourne, Victoria


  • Bidding Coordinator

    Bidding Coordinator A career at Arup offers you the chance to make a positive difference in the world. Independently owned and independently minded, Arup is the creative force at the heart of many of the world™s most prominent projects in the built environment. We offer a broad range of professional services that combine to make a real difference to our clients and the communities in which we work. We are truly global, and our 14,000 planners, designers, engineers and consultants around the world deliver innovative projects with creativity and passion. About you To be successful in this role you will have problem-solving skills, flexibility and high attention to detail. We are looking for an individual with strong interpersonal and relationship building skills and a proactive attitude. You will ideally have At least two years of business experience and experience in the development and production of tenders, capability statements, expression of interest, proposals, reports and other documentation Solid knowledge and experience in the following programs Outlook (Advanced), Word (Advanced), Excel, PowerPoint, SharePoint, Teams, OneNote, CRM (Desirable), Adobe Package (Acrobat Professional InDesign) Excellent written and verbal communication skills as well as strong literacy and numeracy skills Ability to undertake information management and research activities as they relate to bidding and business development within the group Ability to build rapport and network internally in relation to bidding and winning work About the role The key focus of this role is to provide support to the Environment and Resource Team™s bidding activities including coordinating and submitting bids. You will also provide business administration support to the group where needed. This role is located at our Melbourne Office. In this role you will Coordinate specific tender processes, including bid scheduling, compliance and document production. Tenders will range from major multi-disciplinary, multi-company infrastructure projects to small, technically-specific projects Support and coordinate bids and proposals from beginning to end to ensure they comply with our business processes Liaise with key personnel and others within the region to ensure timely delivery of information required to meet internal and external (client) deadlines and priorities Cooperate with other team members to achieve work outcomes under minimal supervision, referring up as necessary Have a strong focus on business development activities and be commercially aware and Provide other administrative assistance as required including but not limited to meetings, forums, conferences and preparing presentations, agendas, papers, minutes and bookings. The people at Arup are driven to find a better way and to deliver better solutions for our clients. Take advantage of Arup™s flexible working culture to set and drive your agenda we are open to candidates seeking a more flexible working week, including part-timereduced hours. We offer a competitive remuneration package commensurate with qualifications and experience to the right candidate including a global profit share scheme, excellent staff benefits and long-term career development opportunities. We welcome applications from a diverse group of people, including those who are seeking flexible working, have accessibility needs, want to bring their whole selves to work, and can enrich our workforce with cultural diversity. If you are interested in helping us shape a better world, please click œApply Now to submit your online application. The application form will include these questions Which of the following statements best describes your right to work in Australia? Whats your expected annual base salary?

    location Melbourne, Victoria


  • Administrator (6 Months Maternity Leave Cover)

    Camprint Screenprinting Embroidery is in its 11th year, As we continue to grow we are looking for an experienced Administration Assistantreceptionist to help with our growing administrative needs. The role will consist of dealing with clients over phoneemail and in person, ordering supplies and putting job sheets into excel, invoicing and quoting on MYOB. We are after someone 30 hours a week over 5 weekdays (6 month maternity leave cover), with potential to stay on part time. If you are interested we would love to hear from you. Please send through your resume and cover letter. The application form will include these questions Which of the following statements best describes your right to work in Australia? Which of the following Microsoft Office products are you experienced with? Do you have previous invoicing experience? Do you have experience in an administration role? Do you have a current Australian drivers licence?

    location Melbourne, Victoria


  • Customer Service Assistant - Dandenong

    Customer Service Assistant - Dandenong · Full time plus additional hours as required · Paths for career progression with a trusted national brand Discover a great place to work at Harvey Norman with over 180 stores nationwide. Harvey Norman is an Australian retail icon with a strong market reputation and performance in the retail categories of furniture and bedding, flooring, bathrooms and kitchen renovations, electrical goods, small appliances, technology and entertainment. We are seeking an enthusiastic customer service person to join the Dandenong Store. Our Salespeople have an understanding of life at home solutions and a desire to find the best outcome for our customers. To be successful you must · Have a passion for retail · Preferably experience in furniture trade · Be highly motivated and results driven person with outstanding customer service and communication skills · Enjoy working in a team environment What we require · Experience in (or ability to work in) a customer focused, successful retail business · A high level of Furniture product knowledge indoor settings, outdoor settings and couches to support customer queries · Ability to service your customers while managing work tasks around their needs · Going above and beyond to provide exceptional customer focused problem solving. · Experience of resolving customer complaints and making quick decisions to ensure happy customers and timely accurate services · Flexibility across retail trading hours including weekends, public holidays and late night trades What we offer · Generous staff discounts · Harvey Norman is a strong advocate of career progression with a wide support network for professional development · An environment where good performance is recognised and rewarded · A flexible and positive work environment If this role exhilarates your passion for a new opportunity then please submit your application for consideration.

    location Melbourne, Victoria


  • Financial Administration - NDIS - Plan Manager

    Maple Plan is in search of an inspired and self-driven person to join our organisation as a Plan Manager. This is the perfect opportunity to combine your passion for working in the community sector with your customer service prowess to help build the story of Maple Plan. Based at our head office in Chadstone, you will manage new and existing clients, through relationship management and provision of assistance with submitting claims to the NDIS portal, paying participant invoices and assisting with NDIS related issues, in an autonomous, customer focused approach. In this vital role, you will be responsible for Managing the funding for supports under a participants plan Managing clients using a responsive, supportive approach Implementing financial and claims management processes in a timely and accurate manner Receiving and managing any funding provided by the NDIA Acquitting any funding provided by the NDIA Maintaining and developing partnerships with key internal stakeholders. Developing and maintaining strong professional relationships with key external NDIS providers and other relevant external stakeholders Required skills and attributes Previous experience in working autonomously and being accountable Thorough understanding of using technology software and Office applications Demonstrated ability to learn quickly and communicate exceptionally Demonstrated skills in financial management Demonstrated experience in customer client relationship management Excellent attention to detail and a passion for helping others This is a full-time position, offering an outstanding opportunity to be mentored and grow with a reputable business. THE PERFECT PROFILE You are an ambitious customer service whiz looking to grow with a great brand. You are extremely well organised and thrive on providing outstanding levels of service to everyone you interact with. Your superior computer skills teamed with your excellent communication skills, confident phone manner, attention to detail and ability to pick things up quickly will further contribute to your success in this role and ensure you able to contribute in a meaningful way. You will be able to demonstrate experience in a progressive process driven environment and you will ideally have completed under graduate qualifications. Your passion for working in the community sector will ensure you have complete personal and professional satisfaction in your role and align you with our vision, purpose and values. ON OFFER TO YOU Maple Plan truly believes our team members are the heart of our business. We are committed to your professional development through ongoing mentoring and career progression opportunities and on the job learning. We love to recognise and celebrate your achievements through team building and social events. ABOUT MAPLE PLAN Maple Plan is a registered NDIS Plan Manager revolutionising the way NDIS funds are managed. We are passionate about providing a simple, fuss free way to manage NDIS funds and we offer participants exceptional levels of service. Our workplace has a fun and entrepreneurial spirit and we are navigating an exciting growth phase. Come and experience a progressive organisation with a commitment to building a nurturing workplace environment and a refreshingly genuine passion for mentoring and developing team members. Safety screening requirements All applicants are subject to a National Police History Check and Working With Children Check (WWCC) Applicants who have lived overseas for 12 months or longer during the past 10 years are required to provide the results of an international police check. Applicants should contact the relevant overseas police force to obtain this and submit as part of their application. Details of overseas police agencies are available on the Department of Home Affairs website httpsimmi.homeaffairs.gov.au search under ˜police check Safety screening will include checking whether your name is on the Disability Worker Exclusion List (DWEL) maintained by the Disability Worker Exclusion Scheme (DWES) Unit. The DWEL includes names of persons unsuitable for employment as a disability support worker in a disability service previously provided, funded or registered by the Department of Health and Human Services. If this sounds like the opportunity you have been searching for, please click ˜apply for this job™ and send your details through to us. If you would like to know more, check us out at www.mapleplan.com.au The application form will include these questions Which of the following statements best describes your right to work in Australia? Do you have customer service experience?

    location Melbourne, Victoria


  • Administration Support Officer

    Administration Support Officer We are seeking an enthusiastic, proactive Administration Support Officer to join our service delivery team. In this role you will be working in a fast paced, professional environment, with a strong focus on quality and customer service. About the role Coordinating appointments with our national network of medical and allied healthcare providers Managing a portfolio of cases including monitoring outcomes Managing enquiries and resolving issues from employees, clients and healthcare practices about any administrative issues About us Injurynet partners with organisations to deliver a range of innovative workplace medical services such as medical assessments, early intervention programs and medical advisory services. These services are all supported by our national independent network of medical practitioners, physiotherapists, and psychologists the largest of its kind in Australia. Injurynet offers a competitive salary with a range of benefits including ongoing training, coaching and development, weekly dress down days, social club activities, end of year parties and more. This is a full-time fixed term position for twelve months. It is based in our head office in Glen Iris, Victoria. Parking and public transport is close by. Applications must include a cover letter and a resume and are to be submitted via the Apply now button. Please note, applications without a cover letter will not be considered. For more information, contact Fildah Stanly, Manager Service Delivery on (03) 9500 9968 ext. 295 and visit our website at www.injurynet.com.au Closing date Wednesday 2 October 2019 by 5.00pm

    location Melbourne, Victoria


  • Senior Administrative Officer

    Senior Administrative Officer Located in Narre Warren, full-time, permanent Are you an experienced Administration Officer who is looking to take your career to the next level? Do you possess a high level understanding and skill in administrative systems and processes needed to support a large team? Do you have experience developing and maintaining excel databases with a high degree of accuracy? Are you ready to contribute to the development and continuous improvement of administrative processes? Are you ready to provide Administrative leadership to a small team of 3 administration officers? TRP 80,964 per annum including superannuation and the estimated benefit of full optional salary packaging At Latrobe Community Health Service you™ll be part of a positive and passionate workplace. We™re dedicated to providing you with career opportunities through work that is rewarding and meaningful within the community. Although you™ll be in a new and unfamiliar job, you™ll feel safe to learn and find your feet as you master the role. We™ll provide you with the connections, support and training you need to grow - personally and professionally. The Senior Administration Officer Local Area Coordination (LAC) is an additional role, in recognition of the large administrative requirement of the Southern Melbourne LAC team. The Senior Administrative Officer will work closely with the Area Manager and leadership team as well as the existing team of administration officers, to support the delivery of high quality services for NDIS participants. The Senior Administrative Officer will assist in the development and continuous improvement of administration processes, and ensure accurate and timely collection of data required by the program. For more information please contact Tracey Millen, Area Manager NDIS Local Area Coordination (LAC) Service on 0439421038. For information in relation to the recruitment process, please contact Kayla Massaro, RecruitmentHR Officer on 0351365354. At Latrobe Community Health Service we want to help you get back to what matters. To see the full position description and to apply, click the Apply Now button. We are an equal opportunity employer and therefore, we will consider all qualified applicants for employment. We are partnered with Job Access and pledged to Soldier On. We are a diverse and inclusive workplace. We encourage applications from Aboriginal and Torres Strait Islander people, people from culturally diverse backgrounds and identities, LGBTIQ+ people, people with a lived experience of disability and service personnel and their families to name a few. We will make reasonable adjustments when required. We are a child safe organisation. Successful applicants will be required to obtain a satisfactory security clearance and an Employee Working with Children Check before we can make any offer of employment.

    location Melbourne, Victoria


  • Office Administrator/Receptionist/Superstar

    Summary of Responsibilities The role of Office and Facilities Associate is a multi-faceted administrative role, including answering and directing general enquiries, general office management, receiving visitors and directing them to the appropriate employees within the office. Its key responsibilities are to maintain and provide a professional and friendly office and reception area, maintaining the office and its facilities whilst supporting the team with meetingsevents held in Melbourne. Principal Responsibilities Professionally meet and greet visitors to MetLife. Receiving visitors into the office and directing them accordingly. Maintain utmost cleanliness of office areas, including reception, meeting rooms and communal spaces (tables clean, chairs straight, whiteboards clean at all times). Manage reception meeting room bookings where required. Reception area equipment management (become SME for operation of all office equipment in Reception, back of office meeting rooms). Ad hoc Courier ordering, pickupsdeliveries (local, interstate international). Work closely with the Sydney Corporate Services team (facilities). Co-ordinate activities associated with the maintenance of building facilities and equipment including the administration of building securityaccess for employees and contractors. On-boarding process support. Work closely with internal department to coordinate new employees are set up and effective on their first day of employment. As part of a team provide support and undertake other ad hoc tasksfunctions of MetLife™s Australian Business Unit as identified from time to time, including but not limited to drafting correspondence, recommending and actioning changes for the general office. Purchase order compilation (e.g. stationery, couriers, telecommunications, etc.) ConsumableStationery orders where required. Support the effective delivery of events and meetings in the Melbourne office, including catering, co-ordination of deliveries, setting up and pack down. Be the primary contact for all Building Management requirements. Support the Melbourne team by co-ordinating any IT needs. Support and be the primary contact for the Sydney Communications team, setting up all video conferencing associated with MetLife events and communication. Be the primary contact for the People and Culture team, setting up and welcoming applicants for interviews in MetLife roles, supporting PC events. Manage all building maintenance requirements. Required SkillsAttributesKnowledgeCompetencies Professional and well-presented individual with a positive demeanour Professional and corporate attire at all times Excellent communication skills “ verbal and written Ability to build rapport and maintain relationships Strong organisation and time management skills Dedicated to providing a high level of service at all times Self motivated and dedicated worker Ability to work autonomously Keen interest in learning new functions and taking on additional responsibilities Proactive œcan do attitude Flexibility and willingness to assist where requested Ability to embrace change and strive for constant improvement Qualification Required Proven customer facing work experience Proven office management, administrative or assistant experience Proficient in MS Office(Word, Excel, PowerPoint) Key Business Relationships Internal MetLife visitors MetLife employees IT Departments Department Executive Assistants Australian Leadership Team (ALT) External Customers Suppliers Building Management Maintenance Building contractors Whats in it for you? Great central location Fantastic employee benefits including - flexible work arrangements, health wellbeing allowance, access to corporate discounts through Perks at Work, additional purchased annual leave, super matching and free weekly fresh fruit. Access to ongoing professional development, including study support and career progression within a leading global organisation. To apply, please send your resume to aupeopleculturemetlife.com Applications close Friday 4th October 2019 The application form will include these questions Which of the following statements best describes your right to work in Australia? How many years experience do you have as an office administrator?

    location Melbourne, Victoria


  • Senior Student Services Officer

    Senior Student Services Officer Monash College is the preferred pathway to Monash University for international students. For over 20 years we have been leaders in our field, preparing the next generation of global professionals to succeed at university and in their careers. Fully owned by Monash University, Australia™s largest university, we offer foundation programs and English language courses, diplomas, study abroad, professional experience programs, and more. For further information about Monash College, visit www.monashcollege.edu.au. We have an exciting fixed-term opportunity for an experienced Student Services Administrator to join our team. Be involved in the new futures project and upcoming move to 750 Collins street in 2021. About Us The Bachelor of International Business provides students with the opportunity to work anywhere in the world. In today™s global market it is critical for professionals to think beyond domestic shores and approach business through an international lens. With small classes and a diverse cohort, students experience an innovative and flexible learning environment. This accelerated program features industry-based learning projects and study abroad opportunities. Monash University partners with Monash College in delivering this degree. About the Role The Senior Student Services Officer provides administrative support to the delivery of effective and best practice student and academic services across the Bachelor of International Business. With a focus on operational excellence, the Senior Student Services Officer supports all aspects of the student life cycle such as student enquiries, enrolments, orientation, assessment, system management and administrative support for course planning, delivery and evaluation. The Successful candidate will have a degree in a relevant field with subsequent relevant experience, or extensive experience and specialist expertise or broad knowledge in technical or administrative fields, or an equivalent combination of relevant experience andor educationtraining Excellent administration skills and a demonstrated capacity to develop and implement effective operational processes and systems Excellent organisational skills, including the ability to set priorities, manage time and plan work to meet deadlines Demonstrated hands-on approach to service provision and a strong commitment to excellence in customer service Other Information Applicants must be eligible to work in Australia Occasional travel between campuses may be required Labour Day, Queens Birthday and Melbourne Cup day are normal working days, without penalty payments for time worked. Five days leave (accrued at 1…” per public holiday worked) will be granted in lieu, to be usually taken on the days falling between Christmas Day and New Years Day Contract Full time fixed term, 2 years + 17 Super Location Collins Street, Melbourne CBD Apply online To apply, click the apply button and submit your application on our careers site including a resume and cover letter addressing If you have role-specific questions you would like answered, please email jarrod.derunmonashcollege.edu.au (Please note, resume applications will Not be accepted via email) Strictly no agencies please Monash College Pty Ltd is an Equal Opportunity Employer

    location Melbourne, Victoria


  • Administration/Accounts Assistant

    We are a well established Commercial Painting and 2Pac finishes company located in Hallam. We are seeking a full-time OfficeAdminAccounts assistant to join our team. The Candidate The successful candidate will need to be - QuickBooksReckon Proficient - Reliable and Hardworking - Computer Savvy, able to use standard Office Programs - Able to work individually and as part of a team - Able to prioritise, and re-prioritise tasks - Able to think on your feet - Have attention to detail Experience Experience within the painting or commercial building industry is preferred, but not essential. Experience in estimating and contracts administration is an advantage. A knowledge of OHS policies is also an advantage. The Role The role will vary, and will grow with your level of expertise and training. The tasks will include - Invoicing - Quoting Tendering - Liaising with Staff, Customers and Suppliers - Data Entry - Report writing - Monitoring debtors - Monitoring emails - Ordering supplies - General office administration duties - Managing off-site jobs - Managing on-site jobs - Estimating jobs, via architectural plans (training provided, but basic aptitude essential) Apply Now Immediate start is available to the right applicant. Please email your Resume and Cover letter to fionaprolac.com.au The application form will include these questions Which of the following statements best describes your right to work in Australia? Which of the following accounting packages are you experienced with? Which of the following Microsoft Office products are you experienced with? Do you have previous invoicing experience? Do you have experience in an administration role?

    location Melbourne, Victoria


  • PROJECT COORDINATOR

    PROJECT COORDINATOR The Company With over 70 years experience, Ramler International has built an enviable reputation to become a leading international provider to the commercial furniture industry. Based in Keysborough, Victoria, we have extensive resources, technical capabilities and are well placed to undertake any furniture installation around the globe. We pride ourselves on our ability to be agile and innovative. The Role Reporting to the COO, you will be working closely with our Sales Operations Teams. You will be liaising with leading international brands and providing Sales and Administrative support to our Sales Managers (local overseas) Tasks Preparation of tender documentation Raise and issue quotes, sales orders and other documents in accordance with specifications including Preparation of sales orders through internal system Deposit Invoices and Order Confirmations for all customer orders Cross checking quotations to client purchase order Obtain and send sample swatches of relevant materials for customer Liaise with internal logistics and purchasing team to ensure smooth running of projects to achieve customers desired delivery outcomes Interact and correspond with customers directly on projects Liaise with finance team to raise invoices Maintain customer database and CRM Maintain Electronic filing system Calculation of freight measurements and obtaining logistics quotes Travel Bookings General office duties such as photocopying, filing, answering phones etc. Personal assistant and sales support duties to Sales Team Assistance with any other special project areas as required Required skills and experience for this role Experience in reading understanding design plans Strong IT skills with a particular emphasis on Excel Computer programs “ intermediate to high in Outlook, Excel and Word Ability to clearly communicate to wide crosssection of stakeholders Effective time management and organisational skills Ability to cope with multiple projects while multitasking and remaining calm under pressure Flexible and adaptable personality A CanDo attitude An understanding of multiple priorities and an ability to manage in fast paced environment Attention to detail Lateral thinker Qualifications Proficiency in MS Office Suite of products Effective communication skills including verbal, written and presentation skills Proven ability to work effectively both independently and as part of a team Demonstrated willingness to be flexible and adaptable to changing priorities Time management of multi-tasking organisational skills Only applicants that send through an online or attached CV with a cover letter will be considered. To be eligible for this position you must have an appropriate Visa to work in Australia. Only successful candidates will be contacted for an interview. More information about us is available at www.ramler.com The application form will include these questions Which of the following statements best describes your right to work in Australia? How many years experience do you have as a project coordinator? Which of the following Microsoft Office products are you experienced with? Whats your expected annual base salary? How much notice are you required to give your current employer?

    location Melbourne, Victoria


  • Administration

    About the business Real Food Distributors imports and distributes high quality, gourmet, healthy foods with a point of difference. An established market leader in its field, Real Food continues to grow rapidly after 10 years of operation. About the role Main Responsibilities Sales order and data entry Engaging with current and prospective customers via phone and email Initiate collection strategies for accounts receivable Monday to Wednesday. Benefits and perks Central Location. On site parking. Skills and experience Successful applicants will work well in a small team environment, show initiative and attention to detail, and engage positively in training, review and feedback scenarios. Administrative and phone experience essential. Excel and MYOB skills preferred. The application form will include these questions How much notice are you required to give your current employer?

    location Melbourne, Victoria


  • Admin Assistant

    Admin Assistant ADMIN ASSISTANT The Company For the last 41 years RBC Group have been Australias leading provider of technology services. We provide outcomes for our customers that better manage and maintain their technology including all hardware, software and key business processes. We can uniquely support the total office environment end to end, from the network to the output, and everything in between by offering innovate solutions that represent exceptional value. The Position A position has become available to join our administration team. Reporting directly to the Office Manager, the role is for a full-time (8.30am-5pm Mon-Fri) Administrative Assistant at our Melbourne office located in Notting Hill. Duties include On occasion - Front reception (greeting customersvisitors) Telephone answering, screen and direct calls Data Entry, correspondencedocument creation and maintenance Email, faxing, scanning Receive and sort mail and deliveries Daily kitchencoffee machine restocking (minimal cleaning involved) Consumable invoicing and some stock control Support to administration, service and sales teams Qualities sought Some experience in an administration role advantageous Excellent communication skills including a professional phone manner Reliable and proactive self-starter with initiative and customer service focus Ability to prioritise and manage time effectively Attention to detail, team mentality and a positive attitude 50+ wpm typing speed Friendly and professional telephone manner Professional personal presentation If you think you have all of the qualities we may be looking for, please forward a brief resume with introductory covering letter to the attention of Penny Spencer by email pspencerrbcgroup.com.au NO employment agencies

    location Melbourne, Victoria


  • Administration Officer (Part time)

    Administration Officer (Part time) Are you seeking a customer focused and energetic administration role? Our Hawthorn facility is seeking two Administration Officers to provide operational administration support ensuring our facility operates efficiently seven days a week. If you are flexible with working across weekends (two weekends in a four week cycle) you will be rewarded with penalty rates and an attractive roster. You will be working 7 days per fortnight and as you will be working across the weekend on occasion, you will be the œgo to person for the facility and must be system savvy and keen to provide support in a variety of areas as required. It is expected that you will have Prior experience in managing HR and rostering systems (knowledge in Kronos and Workday desirable) Great customer service skills and the ability to multitask Advanced competency with Microsoft office suite Excellent verbal and written communication skills Strong attention to detail and excellent time management and organisational skills. The ability to work autonomously and take ownership of your role. As a valued employee of SVCS Hawthorn, we can offer you Opportunity to work for the nation™s largest Catholic not-for-profit health and aged care provider, with a rapidly growing and progressive vision A friendly team environment with a great community care spirit Ability to visibly see your impact on the business and its service Weekend penalty rates and salary packaging up to 15,900, plus other additional packaging benefits No cost uniforms and training. SVCS is a leading Catholic provider of Aged Care Services in Australia. SVCS offers quality residential, community and independent living services through 20 facilities with locations in Queensland, New South Wales and Victoria. St Vincent™s has been providing health care in Australia for more than 155 years. The legacy entrusted to us by the Sisters of Charity and their Founder, Mary Aikenhead continues to inspire the service provided to our residents in a caring, friendly atmosphere, underpinned by our values of Compassion, Justice, Integrity and Excellence. We are committed to equal employment opportunities, ethical practices and the principles of cultural diversity and also promote a smoke free work environment. As part of SVHA™s commitment to the federal government employment parity initiative, we strongly encourage Aboriginal and Torres Strait Islander people to apply. St Vincents Health Australia (SVHA) is a large, diversified healthcare provider. Successful applicants will need to be committed to the Philosophy, Mission, Values and Ethics of SVHA and share a commitment to the growth and development of a values based organisation, dedicated to service and the Healing Ministry we provide as a catholic health and aged care organisation.

    location Melbourne, Victoria


  • Administration Assistant & Job Coordinator

    TCM Solutions is seeking a Full Time Administration Assistant Job Coordinator to support their Mechanical Air Conditioning customer service team In this role you will be responsible for General Administration duties Scheduling and Organization of service calls Managing customer communication through phone calls, email etc. Ordering of stock and materials Basic data entry Word processing of quotations Reporting General office duties The candidate will need to have strong customer service and word processing skills, be competent in Word and Excel and come with a can do attitude, be reliable and punctual, excellent communication skills, willingness to learn and be a team player. This is a full time position To apply please forward your resume including cover letter to lprattentcmsolutions.com.au The application form will include these questions Which of the following statements best describes your right to work in Australia? Do you have customer service experience? Do you have experience in an administration role?

    location Melbourne, Victoria


  • Administrative Officer, Training & CFT

    Administrative Officer, Training CFT Permanent, Full-Time Melbourne CBD The Royal Australian and New Zealand College of Psychiatrists (RANZCP) is the principal organisation representing the medical specialty of psychiatry in Australia and New Zealand. We currently have an exciting opportunity for an Administrative Officer Training within the Education and Training Department. Reporting directly to the Manager, Training and Development, the position is responsible for the provision of accurate advice and information relating to training matters to key stakeholders. Coordination and provision of support to the Committee for Training (CFT), Directors of Training (DOTS) and relevant constituents. Adherence to, monitoring and input into the improvement of training policy and operating procedures of database and education and training activities. The successful applicant will demonstrate Relevant tertiary qualification in administration or education andor experience in an education, training or administration environment Excellent organisational skills including the ability to manage numerous tasks concurrently, establish priorities and to work to tight or competing deadlines Well-developed interpersonal, oral and written communication skills and the ability to liaise and work with individuals and groups with different perspectives, including stakeholders with complex issues Proficiency in using the suite of Microsoft Word, Excel, Outlook applications Significant experience in committee management, and preparing agendas, recording minutes and executing action items A genuine commitment to providing high quality service and dedicated to exceeding the expectations and requirements of internal and external customers Ability to develop, implement and review operating procedures Ability to build relationships, work collaboratively and consultatively within a small team environment, with other College staff, Senior Officers of the College, Fellows and Chairs of relevant committees Demonstrated capacity to carry out duties with limited supervision Sound skills in time management and understanding of urgencies Demonstrated attention to detail with regards to database management and data entry Understanding of membership organisations and experience working with professional members is desirable All applications must be forwarded via the Expr3ss and include a current resume and a cover letter which addresses the Key Selection Criteria in order to be considered for the position. Applications close Sunday 29 September 2019 RANZCP is an Equal Opportunity Employer and encourages applications from Indigenous people Melbourne 3000 VIC

    location Melbourne, Victoria


  • Administration Assistant

    Administration Assistant Who we are We are uniform experts, with a promise to deliver fashion forward, fit for purpose products, every time. Total Image Group is over 12 years in the making, with over 30 years manufacturing experience. The success behind our product is our ability to understand brands and tell their story through what people wear to work, through fashionable and practical uniforms. What™s involved We are seeking a passionate, driven and energetic individual with strong communication skills to join our professional Sales Team as an Administration Assistant. Located in the outer suburbs of Melbourne, you will be working as part of a driven and collaborative team, providing proactive support to our customers and surpassing their service expectations. You will be responsible for autonomously managing, organising and keeping up to date all sales, customer activities and projects. This is not just your average administration role, this is chance to directly contribute to the growth and success of the Melbourne operations. We are looking for someone who is Passionate “ you get excited about life and have strong personal interests Dedicated “ you have a long-term dedication to achieve great things Purpose driven “ you are self - motivated, set goals and strive to achieve them Team minded - thrives on collaboration, while also being able to work with autonomy and use initiative to achieve set goals Great Communicator - building relationships with customers is a strength of yours. Focused on high attention to detail with an appreciation for quality Excellent with their time management and organisational skills Well presented “ you take pride in your appearance What can we tell you You will be responsible for Quoting and product sourcing for new opportunities Client follow up and arrangement of client meetings Conducting Fit outs Responding to general enquiries Office Administration and order management Reporting What will you need Minimum 1-2 years™ experience in a similar role Strong skills in Microsoft Office Suite High level of proficiency with IT systems Experience in a similar industry is preferred but not required. Experience in a sales or customer service role will be highly regarded. What We Can Offer You Work for a company with purpose. In return for your commitment and dedication, TIG will offer an attractive salary and benefits packages, cutting edge projects, training and development, an energising and supportive culture, and strong leadership. Will you be our next Administration Assistant? Please click the APPLY button below and follow the prompts to attach your cover letter outlining your suitability to this role and current resume. Any enquiries can be directed to peopletotalimagegroup.com.au. Closing date Friday 4 October 2019 The application form will include these questions Which of the following statements best describes your right to work in Australia? Do you have customer service experience? Do you have experience in an administration role? Whats your expected annual base salary? Do you have experience in a sales role?

    location Melbourne, Victoria


  • Customer Service / Administration Officer

    Customer Service Administration Officer Tradeflex Services Group is a national provider of Cleaning and Facilities Management Services to a broad base of national and international companies across Australia. Tradeflex also has a long history of servicing a client base that spans Government authorities, both local and state, Education, Retail, Manufacturing and Logistics sectors. As part of our business, Tradeflex manages the facility services of all Toll sites across Australia. Located at our Head Office in South Yarra, we have an exciting opportunity available for a customer focussed and administration assistant with drive, initiative and passion to join our team. About the Role Liaise with Client Representative Liaise between Project Manager, Operations Manager and Area Managers Assist Area Managers with Client communications including written correspondence Assist with administrative tasks such as document preparation Appointment setting Answering calls Maintain calendars Log all issues into Computer Assist with processing consumable orders and invoices Compliance and Monthly reporting About You To be considered for this role you will have Previous administrative experience supporting multiple internal stakeholders Previous Customer Service experience andor appropriate qualifications in relation to Customer Service with national contracts Well-developed organisational and time management skills High level of attention to detail and processes Excellent verbal and written communication skills High level computer skills - proficient in MS Office products Ability to work in a team environment and autonomously Benefits Attractive remuneration Great location - just one minute from South Yarra station Career progression and development opportunities A diverse, friendly and supportive team Company with long average staff tenure Conveniently located Shops Great Company Culture This is a very exciting opportunity for an individual who is enthusiastic and passionate about delivering a high quality outcome and who wants to work within a company that values all employees. Working as part of a team of very hands on professionals, you can expect to thrive under great leadership and mentoring, be awarded the opportunity to grow and develop your career and most importantly, experience the genuine care of an organisation that encourages and drives the success of their employees. Our business harnesses a diverse and inclusive workforce where we value each person™s uniqueness. We will embrace diverse life experiences and the perspectives of our employees regardless of age, gender, ethnicity, religion, cultural background, disability, or sexual orientation. Whats Next? Apply now with a cover letter that show cases your reasons for applying. This role is a great opportunity to work within a team which embraces the spirit and values that makes Tradeflex a successful and growing business. Tradeflexs focus is on people, performance and providing great customer outcomes by working together and building partnerships. The application form will include these questions Which of the following statements best describes your right to work in Australia? Whats your expected annual base salary?

    location Melbourne, Victoria


  • Administrative Officer

    Administrative Officer Fast-paced role delivering administrative support services across the organisation Use your exceptional communication skills to build positive relationships and deliver a range of customer focused services We are currently looking for an Administrative Officer to join our Facilities Administrative Services team for a 6 month period. Reporting to the Manager, Facilities Administrative Services, this position will work closely with the Administrative Officer - Reception role while delivering a high quality of customer service experiences through the performance of functions related to the receipt and processing of incoming and outgoing mail and documents. Other duties will include carrying out a variety of administrative tasks such as data entry and other computer based activities, performing relief reception duties, and supporting activities related to facilities management. The successful candidate will be detailed focused, with exceptional interpersonal and communication skills. The position will work closely with a small team of FAS colleagues, so a focus on team work is an important factor of the role. Applicants should view the full position description before applying for this position. For all enquiries regarding this position, please contact Margaret Betts on 9679 8055. When submitting your application, please attach your CV and responses to the key selection criteria questions in the Job Application form (MANDATORY). Individual responses to key selection criteria listed on the Position Description are not required. Attachments can be uploaded in either Microsoft Word or PDF format. Employment of successful candidates will be subject to a National Police Check. Candidates to provide a written response to the following two questions 1. In this role you will be required to communicate with a diverse range of people. Tell us about the different approaches you use in talking with different people. 2. Can you give an example of a time when something important escaped your attention at work? What was the situation, what did you do, what was the outcome? The Victorian Legal Services Board and Commissioner (VLSB+C) is committed to Equal Employment Opportunity, ethical practice, and the principles of Cultural Diversity and social inclusion.We continually seek to attract and retain a diverse workforce which includes people of all genders, ages, religions, disability, sexual orientation, family and caring responsibilities and cultures including people of Aboriginal and Torres Strait Islander heritage. It is the policy of the VLSB+C to provide workplace adjustments for qualified persons with disabilities who are employees or applicants for employment. If you need assistance or adjustments to fully participate in the applicationinterview process, please contact the VLSB+C People Culture Advisor.

    location Melbourne, Victoria


  • Administration All Rounder

    Fragapane Farms¦..we are a highly successful fresh produce business which has built a reputation over decades for supplying the highest quality fresh vegetables to wholesale central markets, local and interstate and major retail and export customers. We currently have a unique position available for an Administration All Rounder. This exciting and busy role will provide administration support across various departments of the business and the management team no two days will be same This person will align with our values including ˜respect™, ˜integrity™ and ˜achievement™ and work harmoniously with our spirited team. The scope of this role includes Manning office reception, call distribution, visitor introductions All-round administration support for HR, OHS, QA, IT and Operations Departments Supporting department Managers with their administration needs Document Control and maintaining accurate electronic and manual filing systems Manage company training, induction and personnel registers documents Attend management meeting, prepare and distribute meeting minutes Assist with company recruitment, short listing, phone screening, inquiries etc. Admin management of company fixed IT and mobile media devices Basic website content information updates Important Attributes Key Select Criteria Previous admin support experience across various business departments i.e. HR Recruitment, OHS, QA, IT, Operations Excellent organisational skills and able to effectively juggle a variety of tasks and demands Attention to detail and a stickler for following through and completing tasks Flexible, helpful and a champion team player Superior computer and media device skills i.e. (Natural IT devices flair) Ultimate host, professional presentation with a welcoming smile.. We are interested in hearing from those who can demonstrate the right attributes backed with the experience and skills described above. The successful person will be fortunate to join a fantastic team with a company that offers many benefits and genuinely cares for their employees. Applications will only be accepted via the apply link. Please include your resume and briefly address the 6 key criteria listed above. We kindly ask applicants refrain from calling our office so we can attend to our usual business commitments. Shortlisted applicants will be contacted by phone. Full Australian Work Rights required. The application form will include these questions Please ensure you briefly address the 6 Key Criteria listed in the advert. Please rate your level of Computer Media Device use skills What town or postcode do you currently reside?

    location Melbourne, Victoria


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