Faculty/Department Faculty of Business Administration Unit Business Admin-Other Employee Group URFA APT Collective Agreement Consideration Open with preference given to APT members. CUPE 5791 Job Family N/A Category Staff Number of Vacancies 1 Position Summary
Reporting to the Program Manager, Hill and Levene Schools of Business, this position is responsible for a diverse range of student services and adherence to (and oversight of) academic regulations related to EMBA program management, international study programs (and associated advising, promotion, agreements), student handbooks, revisions to the undergraduate and graduate calendar, scholarship support and management for appropriate committees, articulation agreements, deferred exams, and supervision of staff responsible for admissions, student records, convocation and degree audits, invigilation and related activities. It is also responsible for providing regular updates to faculty members teaching in the EMBA program and ensuring adequate supports are available during the preparation and delivery of classes.
Duties may include, but are not limited to:
- EMBA Program Management and Student and Faculty Support: ongoing contact with EMBA students to respond to inquiries and ensure expectations of the program are communicated effectively, updating of the graduate calendar, graduate handbooks, and the EMBA handbook and ensuring all relevant stakeholders are consulted, initiating discussion and confirmation of EMBA course dates / planning one year in advance with Associate Dean Research & Graduate Programs, coordinate EMBA workshops, oversight of the master schedule, catering, parking and annual EMBA Research Day, as well as coordination of the EMBA international study abroad course.
- Undergraduate Program Management: updating of the undergraduate calendar, oversight of admissions, textbook ordering, student record management, invigilation of exams, deferral of exams, etc.
- Advise and provide Support to Joint International Degree Program (JIDP) students and Inbound / Outbound Exchange students in the Faculty of Business: coordinate undergraduate and international study abroad opportunities for students within the Faculty, assess applications from Outbound Exchange, participate in International Student Orientation Activities, advise JIDP and Exchange students, coordinate transfer credits, handle related correspondence, liaise with involved parties and prepare listings of course offerings for promotion at partner institutions.
- Support Articulation Agreements: identify potential new domestic and international partners to develop articulation agreements, review transfer credits as part of new and current articulation agreements, monitor agreements to update and trigger renewal as appropriate
- Maintenance of software related to admissions administration
- Provision of administrative support to the Undergraduate Program Committee, Undergraduate Scholarship Committee, and Graduate Program Committee
- Supervisory Responsibilities: provide mentorship and coaching for administrative staff, manage workloads and tasks prioritization.
- Other duties as may be required.
- Completion of an undergraduate degree and 3-5 years of related experience in a university setting, including a minimum of 1-2 years experience working with international students; or completion of graduate degree and 2-3 years related experience in a university setting with experience working with international students;
- Thorough knowledge of the EMBA program, and experience working with EMBA students;
- Thorough knowledge of the university/faculty academic processes, policies and regulations, including FGSR policies and procedures;
- Ability to communicate with a diverse group of people; must be able to communicate effectively with upper level management, academics, other professionals on/off campus, professional organizations, students and the general public;
- Thorough knowledge and understanding of academic advising and counselling techniques, including the ability to handle emotionally charged situations;
- Experience working with international students, including an understanding of multi-cultural concerns;
- Experience supervising administrative staff.
- Proficiency in the use of Content 7(UR Docs);
- Proficiency in the use of Banner Modules, especially graduate admissions modules and CASPUR Reports;
- Proficiency in the use of Microsoft Office programs, including Word, Excel, PowerPoint;
- Experience working with SAMS (Student Awards Management Systems);
- Working knowledge of Filr file access and sharing.
A combination of Education and Experience may be considered.
Physical Demands Pay Grade APT 5 Salary Range $64,683 - $ 87,291 Annually Status Permanent Work Hours
Monday to Friday 8:30 a.m. – 4:30 p.m.
Additionally, this position is on call for EMBA course delivery (six times per fall and winter semesters on Saturdays) to trouble-shoot for the student assistant, EMBA students and instructors, and occasionally outside normal working hours for special events.
Duration (if Term/Temporary) Full-Time/Part-Time Full Time Preference Posting Target Posting
Special Application Instructions
All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
The University of Regina is committed to an inclusive workplace that reflects the richness of the community that we serve. The University welcomes applications from all qualified individuals, including individuals within the University’s employment equity categories of women, persons with disabilities, members of visible minorities, Indigenous persons, individuals of diverse gender and sexual orientation and all groups protected by the Human Rights Code.